Stowers Institute for Medical Research · 22 hours ago
Administrative Coordinator
KC Metro Area
Full-time
Onsite
Mid Level
3+ years expStowers Institute for Medical Research is seeking an Administrative Coordinator to support research laboratories by managing travel schedules, appointments, and various administrative tasks. The role involves direct support to the Principal Investigator and requires exceptional initiative, organization, and communication skills.
Association
Responsibilities
A variety of administrative duties associated with the activities of a busy research laboratory environment
Maintaining the PI’s calendar including schedule for meetings, lab meetings and travel
Coordinate ordering and purchasing of supplies and reagents through LIMS and Oracle systems
Aid in onboarding new lab members and serving as a liaison for all lab members
Arranging travel for PI and lab members for seminars and conferences, speaking engagements, etc, as well as prospective lab members for interviews
Submitting expense reports for travel, receipts, and reimbursements
Create postage labels for outgoing packages and organize shipping and receiving for the lab in coordination with other departments
Plan meetings and seminars for visitors when requested, including room reservation, reminder notifications, and catering arrangements
Assist in drafting, editing, and submitting Letters of Recommendations and other essential documents
Work with Grants Department for submission of grants, including submission of bi-weekly Effort Reports
Help organize collaborative meetings, lab events and outings: including making reservations, reminder notifications, and catering arrangements
Work with Communications Team for updating lab website and publication list. Manage lab’s social media presence
Keep up-to-date CVs for PIs. Help proofread CVs and other documents for group members as necessary
Assist Graduate School with organizing Committee Meetings for students
Other administrative duties as assigned
Qualification
Required
Bachelor's degree; or an equivalent combination of education and related work experience
Three or more years of administrative experience in a complex organization
Advanced computer skills: proficiency in use of Microsoft office suite
Ability to prioritize and perform an array of tasks and to learn certain new tasks independently
Strong writing skills
Excellent organizational, time management and decision-making skills
Exceptional “customer service” skills, focused on meeting customer needs and on achieving customer satisfaction
Ability to work both independently and as part of a team
Strong analytical skills, good judgment, and the ability to use critical thinking
Preferred
Experience working in a research environment
Knowledge of scientific terminology and familiarity with research laboratory operations
Experience arranging domestic and international corporate travel
Company
Stowers Institute for Medical Research
The Stowers Institute for Medical Research is a non-profit, basic biomedical research organization dedicated to improving human health by studying the fundamental processes of life.
501-1000 employees
H1B Sponsorship
Stowers Institute for Medical Research has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (21)
2024 (24)
2023 (27)
2022 (21)
2021 (20)
2020 (16)
Funding
Current Stage
Late StageLeadership Team
Penny Spence, CTP
Executive Vice President - Chief Financial Officer
Alejandro Sánchez Alvarado
President & Chief Scientific Officer
Recent News
2026-01-16
2025-07-16
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