Georgia Institute of Technology · 19 hours ago
Administrative Operations Coordinator
Cobb County, GA
Full-time
Onsite
Mid, Senior Level
$23.02/hr - $31.30/hr
6+ years expGeorgia Tech is a top-ranked public research university situated in Atlanta, committed to academic excellence and innovation. The Administrative Operations Coordinator will coordinate administrative and building operations support services, including budget administration, purchasing, and maintaining administrative policies.
EducationHigher EducationUniversities
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Provide support in unit and or project budget administration; maintain budget related records and generate reports
Process purchasing related records and transactions; maintain inventory records
Coordinate building operations maintenance which typically includes building access control
Coordinate delivery, installation and inter-office movement of furniture and equipment
Coordinate new employee intake process including initiation of related documentation and data input
Maintain unit administrative related policies and procedures
Perform other duties as assigned
Qualification
Required
High school diploma, GED Certificate or Vocational School Diploma
Must be able to lift and carry moderate loads (25 lbs)
Able to read small print clearly and discriminate colors, write legibly, hear normal sounds, receive and give verbal orders
Must be able to perform fine motor skills
Must be able to operate all equipment required
Potential for exposure to hazardous and toxic substances, infectious patients, and infectious materials
Demonstrate competency in the following areas: Performance evaluation, peer review, continuing education, infection control, confidentiality, mission/vision/values, right-to-know, HIPAA, multiculturalism, rights of patients, administration, clinical records and health information, professional improvement, facilities and environment, research, teaching and publication, employee and occupational health standards, health education, rights of patients, governance, administration, quality of care provided, quality management and improvement, clinical records and health information, professional improvement, facilities, environment, and reporting abuse victims/domestic violence
Six years of job related experience
Preferred
Extensive administrative experience working in a high-volume and deadline-driven office setting
Proficient with Microsoft Office Suite and ability to learn and adapt to new software packages competently
Wpm: 40- 60
Experience with booking travel arrangements and calendar management
Experience with organizing and scheduling meetings and events
Experience with taking meeting minutes and creating engaging presentations
Excellent time management skills to ensure efficient functioning of schedules and division operation
Ability to establish and maintain effective working relationships to maintain a high level of internal and external customer satisfaction
Excellent written and verbal communication skills to write and proofread reports as needed and to maintain professional communication with customers
Candidates must be able to obtain and maintain a Procurement Card (PCard)
Candidates must be able to obtain and maintain an active security clearance
The position requires in-office/ in-person attendance
The position requires periodic travel to and from Georgia Tech Research Institute and Georgia Institute of Technology locations in Georgia (Smyrna and Atlanta)
Company
Georgia Institute of Technology
Georgia Institute of Technology operates as a state-funded research university.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$21.95MKey Investors
US Department of EnergyARPA-ENational Nuclear Security Administration
2024-07-31Grant· $1.97M
2023-11-22Grant
2023-04-26Grant· $11.63M
Leadership Team
Raghupathy Sivakumar
Vice President of Commercialization & Chief Commercial Officer
Ashok Goel
Professor
Recent News
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