State of Washington · 1 day ago
Administrative Assistant 3 (AA3) Travel and Purchasing - Olympia
Bay View, WA
Full-time
Hybrid
Mid Level
$3,925/mo - $5,271/mo
3+ years expThe State of Washington's Department of Children, Youth, and Families (DCYF) is seeking an Administrative Assistant 3 (AA3) focused on travel coordination and purchasing. This role provides comprehensive administrative support to the Early Learning Division, managing travel arrangements, coordinating staff events, and supporting purchasing activities.
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Responsibilities
Serve as the designated travel coordinator for the Early Learning Division. Coordinate and manage travel arrangements, including lodging, airfare, group transportation, and parking
Create detailed travel itineraries, including confirmations, instructions, and other relevant information
Complete, submit, and maintain pre-authorization forms, conference registrations, and associated materials
Coordinate division purchasing by creating and submitting purchasing requests and orders
Coordinate and maintain effective office procedures and efficient workflows
Manage travel credit cards, coordinate usage, reports, and maintain fiscal reconciliation
Manage and maintain information and administrative documents using appropriate methods and filing systems, with specific tracking approaches
Provide consultation and technical assistance to program specialists, managers, and division leadership on travel, meeting planning and purchasing
Independently perform a wide variety of secretarial and high-level administrative duties in support of multiple division leadership roles and their respective program managers
Attend a variety of meetings, prepare agendas, take notes, prepare materials, track and report on action items
Qualification
Required
Associates Degree and Three (3) years of administrative experience in a Secretary Senior, Administrative Assistant, or Office Coordinator capacity supporting a mid-level manager, administrator, or executive in a company, agency or environment that requires: adherence to protocols for confidentiality of client and personnel information; demonstrated ability to draft or develop written processes/procedures; and strong organizational and time management skills in a fast-paced, deadline-driven environment and attention to detail
A combination of education and experience totaling Five (5) years in a Secretary Senior, Administrative Assistant or Office Coordinator capacity supporting a mid-level manager, administrator, or executive in a company, agency or environment that requires: adherence to protocols for confidentiality of client and personnel information; demonstrated ability to draft or develop written processes/procedures; and strong organizational and time management skills in a fast-paced, deadline-driven environment and attention to detail
The ability to take action to learn and grow
The ability to take action to meet the needs of others
Preferred
Experience in a professional setting where strong interpersonal skills and effective communication are necessary (across multiple interactions such as on the phone, in person, and with technology)
Demonstrated ability to think strategically and creatively problem solve
Demonstrated ability to work well independently and as part of a team
Demonstrated ability to function effectively with competing priorities and deadlines
Adaptable and flexible with the ability to change course as needed
Ability to accept and reflect on constructive feedback provided by supervisors or colleagues
Ability to develop positive, productive, and respectful working relationships with clients, partners, and co-workers
Previously demonstrated experience with policies and procedures, handbooks, and general communication documents to support program improvements
Previously demonstrated ability to organize, prioritize, and complete multiple projects with accuracy
Benefits
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket.
Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career.
Like everyone, your first priority is ensuring that you and your family will maintain health and financial security.
That's why choice is a key component of our benefits package.
We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Employees and their families are covered by medical (including vision), dental and basic life insurance.
There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses.
Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
State Employees are members of the Washington Public Employees' Retirement System (PERS).
New employees have the option of two employer contributed retirement programs.
Employees also have the ability to participate in the Deferred Compensation Program (DCP).
This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
All state employees are covered by the federal Social Security and Medicare systems.
The state and the employee pay an equal amount into the system.
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Full-time employees earn eight hours of sick leave per month.
Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA).
Washington State supports members of the armed forces with 21 days paid military leave per year.
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave.
Leave Sharing
Parental Leave
Family and Medical Leave Act (FMLA)
Leave Without Pay
Company
State of Washington
Washington state public employees help to create a working Washington built on education and innovation, where all Washingtonians thrive.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Matt Manweller
State Representative
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