Harvard Business School · 11 hours ago
Program Coordinator, Executive Education
Boston, MA
Full-time
Hybrid
Mid Level
$66K/yr - $69K/yr
3+ years expHarvard Business School is dedicated to advancing its world-changing mission and creating a diverse environment. The Program Coordinator will work closely with faculty and support teams to coordinate logistics for Executive Education programs, ensuring smooth delivery and participant satisfaction.
AlumniEducationHigher EducationUniversities
No H1B
Responsibilities
Work closely with faculty to confirm session details, coordinate program material, arrange IT and AV needs, and provide classroom support when programs are in session
Be the primary contact for faculty and participants for all pre, during, and post program-related support
Work closely with other HBS support departments to include operations, media services, housekeeping, catering, and other constituents to ensure appropriate operational support
Coordinate and administer program schedules for domestic and international programs
Build and maintain participant websites for each program
Coordinate experiential learning exercises and team-building activities
Maintain records to document faculty material, participant feedback, schedules, vendors, and evaluations associated with program delivery
Coordinate program logistics for on-campus programs, to include meals, housing, and special events, both on campus and at local venues
Coordinate and host online sessions to include sharing documents and videos, administering polls, coordinating breakout rooms, monitoring attendance, and facilitating communication with faculty, participants, and the technology team, delivered primarily via Zoom or the HBS Online Classroom
Use Salesforce to track and manage participant enrollment and cancellations, and other program-related data
Coordinate, process, and track program purchases and other expenses
Staff the program office when programs are in session
Facilitate online Zoom sessions
Coordinate online live sessions, working closely with the HBS Live Online Classroom team
Collaborate with other Exec Ed teams, including Program Directors, Enrollment and Admission Services, Finance, Client Services, Resource Allocation Associate Director, Coaching Directors, etc
Support the larger program delivery team in 'all hands-on deck' activities, including program assignments and coverage across teams
Build trust and collaboration by being present on-site and engaging directly with colleagues and various constituents
Perform other duties as assigned
Qualification
Required
High School Diploma, GED, or equivalent is required
3+ years of experience in administrative support role(s) is required
Education beyond high school may count toward experience
Microsoft Office (Word, Excel, PowerPoint and Outlook) experience is a must
This position requires a team player with a willingness and ability to work with multiple groups within Executive Education and across campus in a fast-paced, customer-oriented, high-energy environment
Demonstrated ability to think quickly, manage multiple priorities and generate solutions when unexpected problems arise
Candidates must show strong verbal and written communication skills
Excellent customer service and organizational skills, as well administrative coordination experience
Candidates must be highly motivated, solution driven, take initiative and work well both independently and in a team approach
Must be flexible, energetic, diplomatic and detail oriented
Benefits
Generous paid time off including parental leave
Medical, dental, and vision health insurance coverage starting on day one
Retirement plans with university contributions
Wellbeing and mental health resources
Support for families and caregivers
Professional development opportunities including tuition assistance and reimbursement
Commuter benefits, discounts and campus perks
Company
Harvard Business School
Harvard Business School is an educational institution that offers two-year residential programs leading to an MBA, Ph.D., or DBA degree. It is a sub-organization of Harvard University.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Doug Levin
Executive Fellow
Ralph James
Exec Dir, Alumni Relations
Recent News
Boston Globe
2026-01-03
2025-11-26
Quartz
2025-11-12
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