NEOGOV · 7 hours ago
Administrative Assistant 4, DCHS Office of the Assistant Secretary (AA 4) DOH8801
United States
Full-time
Remote
Mid Level
$4,542/mo - $6,107/mo
4+ years expNEOGOV is part of the State of Washington's Department of Health, focusing on public health initiatives. The Administrative Assistant 4 role is crucial for managing the office of the Deputy Assistant Secretary, ensuring smooth operations through scheduling, correspondence, and administrative support.
GovTechHuman ResourcesInformation TechnologySoftware
No H1B
Responsibilities
Manage the Deputy Assistant Secretary’s calendar, meeting logistics, and travel arrangements
Prepare background materials and correspondence for executive leadership
Track and coordinate approvals, signatures, and executive-level paperwork
Provide quality assurance for documents requiring executive review
Support recruitment activities, including scheduling interviews and organizing materials
Coordinate onboarding and offboarding processes for new and departing staff
Track payroll, attendance, and personnel-related documentation
Maintain division records, organizational charts, and administrative reports
Serve as backup to the senior administrative assistant during high volume periods
Coordinate newsletters, publications, and internal communications
Assist with special projects and emergency response administrative needs
Qualification
Required
Four (4) or more years of progressively responsible clerical, office or administrative experience
An associates degree or higher AND two (2) or more years of progressively responsible clerical, office or administrative experience
One (1) year of experience as an Administrative Assistant 3 OR two (2) years as an Administrative Assistant 2 within a government agency or other complex matrixed organization
Experience managing calendars, scheduling meetings, and coordinating logistics for multiple stakeholders
Experience preparing, proofreading, and formatting professional correspondence and administrative documents for leadership review or signature
Knowledge of administrative processes such as approvals, document tracking, records management, and office operations
Proficient in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, or comparable tools
Ability to handle highly confidential information with discretion and sound judgment
Ability to track multiple deadlines, prioritize work, and maintain accuracy in a high-volume environment
Ability to communicate clearly and professionally in writing and verbally with leadership, staff, and external partners
Preferred
Experience supporting executive leadership in a government, public health, healthcare, or similarly regulated organization
Experience coordinating or supporting HR-related administrative activities such as recruitments, onboarding, offboarding, or personnel documentation
Experience maintaining logs, trackers, or dashboards for approvals, projects, or executive workflows
Experience supporting special projects, process improvement efforts, or division-wide initiatives
Experience using collaboration or task-tracking tools such as Microsoft Planner, SharePoint, or similar platforms
Experience supporting emergency operations, continuity planning, or time-sensitive response efforts
Experience using Adobe Acrobat Professional, SharePoint, and Visio computer software
Advanced Proficiency in using Microsoft Power Point
Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses.
Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
State Employees are members of the Washington Public Employees' Retirement System (PERS).
Employees also have the ability to participate in the Deferred Compensation Program (DCP).
All state employees are covered by the federal Social Security and Medicare systems.
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Full-time employees earn eight hours of sick leave per month.
Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165.
Washington State supports members of the armed forces with 21 days paid military leave per year.
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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