NEOGOV · 8 hours ago
Benefits Specialist (HR)
Elkhorn, WI
Full-time
Onsite
Mid Level
$31.37/hr - $41.10/hr
4+ years expNEOGOV is a company that provides technology solutions for public sector organizations. They are seeking a Benefits Specialist responsible for the administration of county benefits, workers compensation, FMLA, and other HR tasks to ensure effective employee benefit management.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Review and process employee maintenance changes ensuring accuracy, timeliness and completeness of employee information in the Human Resources Information System (HRIS)
Work closely with all areas of the Finance Department to ensure necessary communication and accurate information is maintained in HRIS system to ensure accurate payroll processing
Provide daily maintenance and updating of benefit rates, pay rates, codes and tables in HRIS system and perform significant year-end closing functions as well as providing subject matter expert guidance to other members of the staff regarding the data types listed and HRIS system functions
Administration of employee benefit programs including wellness program, employee assistance program, group life insurance, medical, dental and vision, short-term and long-term disability, pensions, investments, and savings to include claims resolution, change reporting, payment processing and tracking for all benefit types, annual re-evaluation of policies for cost effectiveness, information activities program, and vendor management
Provide statistical data relative to employee benefits and workers compensation to the Benefits Manager upon request
Administer and coordinate open and annual enrollment for all county benefits according to established policies and procedures. Confirm elections with employees. Manage S125 plan renewals and annual required notice distribution. Collect, manage and enter related data
Assist in the implementation of approved benefit plans and changes. Responsible for preparing announcement material, booklets, and other media for communicating plans to employees. Conduct employee meetings and arrange for enrollment of employees in optional plans. Conduct employee benefit seminars for local personnel. Revise and reissue all communications material on benefits as needed. Advise and counsel employees on existing benefits
Perform as subject matter expert and liaison for all departments regarding benefits, retirement, FMLA and county leaves and workers compensation issues; providing information, resolving employee and manager related questions or problems and communicating with third party vendor if necessary
Review and monitor benefit claims paid by the county and report to management with budget and/or policy concerns
Provide assistance to Benefits Manager in the preparation of the benefit budget
Assist in compliance of Affordable Care Act, including 1095 generation and distribution. Prepare 1095 files for IRS submission
Oversee and provide guidance for entire FMLA process including coordinating services with FMLA vendor, departmental communication, employee support and problem solving and coordination with other benefits
Manage S125 plan including reconciliation of monthly invoices, payment processing and year-end plan reconciliation and tracking/processing forfeitures
Maintain accurate employee data by performing monthly/yearly reconciliation of participation and billing charges in relation to health insurance, dental insurance and other applicable benefits
Conduct employee onboarding, transfers and off-boarding ensuring completeness of all benefit enrollment and change forms. Explain changes in benefits when appropriate
Administer the entire COBRA process, including but not limited to notifications, compliance, and enrollment. Generate overage dependent letters for 26 year olds
Maintain and update retiree and OPEB data in HRIS and internal spreadsheets; maintain sick credit usage, provide annual and monthly premium coupons and maintain monthly EFT payments to Treasurer. Maintain data on a monthly basis for monthly processing of retiree changes including monitoring ages and Medicare eligibility, sick credit balances and COBRA eligibility. Assist with creation of Retiree and COBRA invoices. Provide appropriate retiree communication. Work closely with the Finance Department related to OPEB liability
Work closely with the Finance Department to prepare information and provide assistance for annual audit
Provide training seminars for employees on benefit changes
Oversee and provide guidance for entire Workers Compensation process including coordinating services with outside program administrator, departmental communication, employee support and problem solving, and coordination with other benefits. Maintains and updates the system for recordable and non-recordable injuries. Maintain workers compensation, benefit records, reports and employee files, ensuring up-to-date information
Assist in the development and implementation of the internal policies and procedures regarding workers compensation reporting
Track employees working with work related restrictions
First point of contact for Badge/Access system. Create new and replacement employee badges. Assign initial building access to new hire badges and communicate access issues with appropriate management
Create payroll and holiday schedules
Participate in benefits related purchasing proposals (RFPs)
Create and/or coordinate quarterly employee newsletters, communications regarding monthly benefit highlights, vendor notices, vendor meetings (health, dental, retirement) and wellness features
Create, maintain and update processes and procedures for all duties/benefit types listed
Demonstrate a commitment to county safety and risk management efforts
Special projects as assigned
Qualification
Required
Bachelor's degree, and four to five years of relevant prior experience working with employee benefits
Proven ability to analyze financial information
Knowledge of employee benefits and the ability to train county staff regarding employee benefit options
Valid driver's license
Must maintain minimum auto liability insurance and have a good driving record
Use of personal vehicle to travel to assigned departments is required
Strong written, verbal and interpersonal skills are required
Ability to maintain confidentiality
Strong financial and analytical skills are required
Preferred
Certified Employee Benefit Specialist (CEBS) certification
Benefits
Health Insurance
Dental Insurance
Life Insurance
Short-Term Disability Insurance
LTD Insurance
Vision Insurance
WISCONSIN RETIREMENT
EDUCATIONAL ASSISTANCE
TAX-SHELTERED BENEFITS
WORKERS COMPENSATION
DIRECT DEPOSIT
EMPLOYEE ASSISTANCE PROGRAM
BEREAVEMENT LEAVE
JURY DUTY
MILITARY LEAVE
LEAVE OF ABSENCE
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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