City of Suffolk Virginia · 21 hours ago
Accounting Associate
Suffolk, VA
Full-time
Onsite
Mid, Senior Level
$47K/yr - $74K/yr
5+ years expCity of Suffolk is seeking an Accounting Associate to perform accounts payable and governmental accounting work. The role involves maintaining financial records, processing transactions, and ensuring timely payments to vendors and for contracted services.
CommunitiesGovernmentLocalPublic Safety
Responsibilities
Maintains and updates various financial reports and records, including monthly and quarterly reports, account analysis, and transaction summaries
Performs data entry tasks to enter, modify, verify, and maintain miscellaneous billing information; prepares statements; sorts and distributes all documents as necessary; maintains an accurate file of the bills; confers with customers to resolve discrepancies for overdue payments
Receives payments and prepares/maintains deposits and receipts, including analyzing all deposits from sites to verify that registrations, receipts and payments reconcile with deposits
Maintains files of documents associated with vendors and contracts; maintains contact and confers with vendors, responding to or making inquiries, as necessary; researches information for vendor and department inquiries of payment discrepancies
Creates payment vouchers; balances and proves edits; distributes department check registers
Maintains, prepares, and updates various financial reports, transmittals or records
Serve's as departments Timekeeper. Reconciles payroll on schedule with the Payroll division's timeline
May notify administration monthly on receipts; reconciles financial data into reporting systems; reconciles department data with City general ledger
May track and reports money received for fraud
May compile financial information for auditors
May act as liaison to Fraud Investigator and Central Office, including receiving, posting, and reporting money for Fraud accounts
May review and processes invoices for payment either by computerized voucher system or purchase order and copies invoices for payment and for office files and records
Regularly audits department Procurement Cards. Distributes procurement card statements and reconciles monthly
May process document imaging of agency financial and case records
Regularly visits City Hall for deposits and mail collection or delivery
Coordinates with the Office Assistant and retrieves smaller bills for the department's petty cash
Effectively communicates problems, issues, or concerns to supervisor
Attends departmental meetings related to finance, such as Capital Improvement updates and grant management
May update all data for payroll reporting; processes overtime and part time vouchers; compiles, processes, signs, and distributes all administrative bills for payment; receives, deposits, and records all monies received and spent; receives and compiles all checks processed monthly; and records monthly expenditures for grant programs
Performs other related duties as required
Qualification
Required
Associate's Degree in accounting, bookkeeping or closely related field and minimum 5 years clerical level accounting or closely related experience; or any equivalent combination or training and experience which provides the required knowledge, skills and abilities
Knowledge of the application of established bookkeeping and accounting principles and techniques to governmental accounting transactions
Ability to learn new softwares used for financial management
Knowledge of arithmetic
Knowledge of state and local fiscal regulations, policies and procedures
Knowledge of terminology used within the department
Knowledge of office accounting methods and procedures
Ability to use a variety of popular office machines, including a computer terminal, calculator and facsimile machine
Ability to organize and effectively process and maintain financial records and files, and prepare reports from them
Ability to analyze and record information and to balance figures. Is able to understand or apply laws, regulations and policies to the maintenance of financial records
Ability to verify documents and forms for accuracy and completeness
Ability to understand and follow oral and written instructions
Ability to type accurately at a moderate rate of speed
Ability to exercise independent judgment, discretion and initiative in completing assignments and in dealing with other employees and the general public
Ability to establish and maintain effective working relationships with other employees and the general public
Ability to speak or signal to people to convey or exchange information of a general nature
Ability to use addition, subtraction, multiplication and division, and/or calculates ratios, rates and percent's
Ability to read routine sentences, instructions, regulations, procedures, or work orders; writes routine sentences and completes routine job forms and incident reports; speaks routine sentences using proper grammar
Ability to make a few decisions, affecting the individual and a few co-workers; works in a stable environment with clear and uncomplicated written/oral instructions but with some variations from the routine
Ability to perform semi-skilled work involving set procedures and rules but with frequent problems; requires normal attention with short periods of concentration for accurate results or occasional exposure to unusual pressure
Impact of decisions is moderate - affects those in work unit
Uses tools or equipment requiring brief instruction or experience such as computers for data entry, fax, complex copiers, phone systems, and other similar equipment
Some responsibility for safety and health of others and/or for occasional enforcement of the standards of public safety or health
Requires the ability to inspect items for proper length, width and shape
Company
City of Suffolk Virginia
Municipal GIS services
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Regina M. Chandler, GISP, ITIL, CGCIO
Assistant Chief Information Officer
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