DSA · 11 hours ago
Program Support Specialist
Charlottesville, VA
Full-time
Onsite
Mid Level
4+ years expData Systems Analysts, Inc. is searching for a Program Support Specialist to support a fast-paced Program Management Office (PMO) within a defense contracting environment. This role involves working closely with program leadership and managing various administrative aspects of project execution to ensure the success of technical teams supporting major DOD/DOW initiatives.
AerospaceInformation ServicesInformation TechnologyPublic SafetySoftware
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Assist Program Managers with administrative aspects of project execution
Maintain project documentation, trackers, schedules, and reporting artifacts
Support task tracking, metrics collection, and basic project coordination activities
Manage and coordinate leadership calendars, meetings, and travel
Prepare meeting materials, track action items, and follow through to closure
Support day-to-day administrative functions of multiple programs and projects
Coordinate recruiting logistics including interviews, schedules, and candidate communications
Support hiring actions, offer processing, and onboarding coordination
Interface with HR, Security, and leadership to ensure smooth candidate transitions
Manage onboarding and offboarding workflows (accounts, access, documentation, orientation, equipment)
Track personnel training requirements (corporate, customer, compliance, security)
Maintain training and certification records and ensure compliance with contract requirements
Support office operations, supply management, and coordination with facilities or IT
Document and improve processes for project teams and contract as a whole
Act as a central coordination point between leadership, staff, and external stakeholders
Qualification
Required
Minimum 4 years of professional work experience
Strong organizational skills with meticulous attention to detail
Ability to manage multiple priorities in a deadline-driven environment
Professional written and verbal communication skills
Ability to track and focus on tasks from inception to completion
Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
Comfort learning new tools (project trackers, collaboration platforms, HR systems)
Ability to build and maintain trackers, schedules, and simple reports
Eligibility for Secret clearance (U.S. citizenship required)
Preferred
PMP Certification
Experience supporting a PMO, operations team, or leadership staff
Exposure to government contracting or DoD environments
Familiarity with project management concepts, tools, and methodologies
Working knowledge of Microsoft Teams and Microsoft Project
Experience coordinating schedules, tracking actions, and managing workflows
Experience with issue tracking in Gitlab and Atlassian
Active or prior TS/SCI clearance
Bachelor's Degree preferred but not required (experience and aptitude weighted higher)
Company
DSA
Data Systems Analysts, Inc.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Frances Pierce
Chairman & CEO
Company data provided by crunchbase