University of Rochester · 1 day ago
Asst Dir, Finance, School/Dept
Rochester, New York Metropolitan Area
Full-time
Onsite
Director/Executive
$108K/yr - $163K/yr
7+ years expThe University of Rochester is committed to fostering an inclusive and welcoming culture. The Assistant Director of Finance is responsible for overseeing all financial operations within the Department of Urology, providing strategic financial guidance, and ensuring compliance with regulations.
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Responsibilities
As a member of the Senior Management group in the Department of Urology, this position is responsible for all financial aspects for the Department that encompasses ~$40M in fiscal activity annually
Oversees, develops, and monitors Operating and Capital Budgets for the Department, including SMH, URMFG, and SMD FAOs
Coordinates completion of the Annual Budgets communicating with leadership as needed
Provides ongoing monitoring of budget variances, explaining revenue and expense variances and corrective actions as required
Oversees the development of Business Improvement Plans (BIPs) for a wide spectrum of new initiatives, coordinating review by SMH, URMFG, and SMD Finance representatives prior to JOC presentation
Reviews salary distributions monthly recommending adjustments to Team Leaders
Reviews time and effort records for each employee to ensure that salary costs are being charged accurately given activities performed by employees
Monitors study accounts to ensure substitution/corrections to alternative accounts occurs due to changes in activities or expiration of accounts
Responsible for ensuring proper tracking of salary against accounts
Presents financials and forecasts to Chair and Department Leadership
Provides financial oversight for all Urology accounts
On a monthly basis reviews all ledgers for accuracy with respect to revenues and expenditures
Recommends changes as necessary for the accounts and circumstances
Supervises the regulatory reporting and ensures compliance with University and government regulations and funding requirements
Oversees Research Administrator that invoices sponsor for activities in accordance with financial terms of contracts, tracks grant and supplemental payments due from commercial sponsors, foundations and other donors
Acts as a liaison with Accounts Payable, Purchasing, SMD Finance, URMFG, SMH, Internal Audit and other University Departments to ensure timely and accurate recording of financial and non-financial transactions
Oversees and approves procurement/purchasing functions for all accounts including reconciliation with University reports, problem resolution, and analysis of revenue and expense trends
Make recommendations to faculty and staff regarding compliance with University policies and procedures of Finance, Accounting, and procurement
Implements newly adopted policies
Interprets divisional/departmental and University policy for faculty, residents and staff
Drives process and administrative improvements – e.g., lead working groups, including Finance, HR, Administration, Recruiting, Staff Development and Training
In collaboration with the Department HR Business Partner, provides guidance to faculty and staff on all aspects of personnel administration, including recruitment, hiring, supervision, performance evaluation and management, compensation, progressive discipline, termination, employee rights and privileges, sick leave and vacation, disability, and employee benefits
Manages, develops, and trains office Admin staff and manages prioritization and workload allocation
Oversees all human resource management for new and departing staff, nursing, faculty, and APPs
Also oversees all changes, revisions to Department of Urology staff, faculty, clinical and APPs (promotions, changes in working status, etc.)
Hires, trains, & supervises, all team members supporting the finance and research administration activities for the Department of Urology
Oversees the extended training and enforcement of all University and Medical Center policies and procedures
Takes appropriate rectifying actions with respect to spending; reviews and approves purchase orders and check requests
Ensures proper salary allocations are in place for all personnel across all projects
Establishes a financial reporting system and oversees all budgets
Controls expenditures and provides authorization and approval for the purchase of major equipment, services, space and materials
Reports to the Department Chair and leadership team, on the financial status of the department
Collaborates with the Residency Administrator and Fellowship Directors to coordinate the fellowship programs by recruiting fellows, and assisting with reimbursements, certifications and compliance
Reviews and authorizes payroll, requisitions, requests for payment and other expense transfers as outlined in the University policies and guidelines
Facilitates work groups, meetings and Ad hoc committees
Attends appropriate divisional administrative meetings
Responsible for Departmental equipment oversight
Oversees staff responsible for Space Survey System
Oversees Admin Team responsible for preparing and processing faculty appointments, promotion, reappointments and recruitment
Collaborate in the preparation of new faculty offer letters
Work with office of Legal, Dean’s Office and Compensation to ensure letters are approved and processed
Determines faculty salary allocations across FAOs ensuring accurate alignment of effort within budget resources
Implement adjustments to allocations as needed
Calculates biannual clinical incentive and annual academic incentives distributions by individual faculty utilizing Tableau RVU data and other relevant sources of metrics
Ensure timely processing of extra compensation payments to faculty according to Faculty Compensation Plan
Qualification
Required
Bachelor's degree and 7 years of financial analysis experience, including a thorough knowledge of applicable government regulations, required
Or equivalent combination of education and experience
Company
University of Rochester
The University of Rochester is a private research university located in Rochester, New York.
10001+ employees
H1B Sponsorship
University of Rochester has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (234)
2024 (126)
2023 (130)
2022 (106)
2021 (100)
2020 (92)
Funding
Current Stage
Late StageTotal Funding
$20.43MKey Investors
National Science FoundationUnitedHealthcareSociety to Improve Diagnosis in Medicine
2023-09-25Grant· $18M
2023-07-26Grant· $0.07M
2022-09-20Grant· $0.05M
Leadership Team
David Linehan
Chief Executive Officer
Recent News
2025-12-04
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