Northrop Grumman Australia · 1 month ago
Administrative Assistant 4
United States-California-Northridge
Full-time
Onsite
Senior Level, Lead/Staff
$67K/yr - $111K/yr
8+ years expNorthrop Grumman is a leading defense technology company that is seeking an Administrative Assistant 4 to support the Advanced Programs Operating Unit in Northridge, CA. The role involves managing schedules, coordinating meetings, and providing administrative support in a dynamic environment that requires strong organizational skills and the ability to work under pressure.
Defense & Space
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Coordinate business meetings, both internal as well as for Customers and VIPs. This includes ordering and setting up food for the attendees and post visit clean-up
Manage the Director and the team’s calendar, coordinating agendas for customer and VIP visits, and interfacing with Customer
Arrange visitor badging and receive visitors including customers and other contractors
Coordinating receipt of customer clearances and administering customer badging process
Arrange, maintain, and modify the Director’s schedule and associated Operating Unit activities
Assist the Director and team by making travel arrangements and submitting expense reports
Handle confidential business matters and maintain effective and efficient organization of administrative requirements
Prepare correspondence
Set up conference calls and VTCs; transfer data between networks; and handle information requests
Coordinating staff meetings; answering telephones, screening calls, forwarding messages, and maintaining a filing system
Provide some administrative support for programs that report to the Director
Use Microsoft Office to produce high quality reports, presentations, or other documents
Use the Northrop Grumman travel system (Concur) to make travel arrangements and process expense reports
Support other admin assistants as needed
Follow-up on actions on behalf of the director and perform other tasks as directed by the director
Qualification
Required
Bachelor's degree with a minimum of 8+ years additional education and/or professional relevant experience
Advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel)
Experience coordinating Outlook calendars, conference call, and shared link applications
Prior experience coordinating both on and off-site meetings and/or events with customers, including ordering, receiving and setting up food and refreshments
Experience making travel arrangements and expense reporting
Experience compiling and generating reports and presentations
US Citizenship required
Ability to obtain Top-Secret security clearance and Special Access Programs
Preferred
Experience with Costpoint, Concur, Facilities requests, etc
SharePoint (or equivalent), and intranet/internet proficiency
Experience proofreading and correcting documents for grammatical errors
Demonstrated ability to be proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities
Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities
Experience interfacing with executive level internal and external contacts with considerable autonomy
Active/Current Secret or Top-Secret clearance
Benefits
Health Plan
Savings Plan
Paid Time Off
Education Assistance
Training and Development
9/80 Work Schedule (where available)
Company
Northrop Grumman Australia
Northrop Grumman Australia is the Australia-based arm of Northrop Grumman Corporation and committed to generating long-term prosperity, investing in advanced Research & Development, sovereign and exportable Intellectual Property, high-quality jobs and long-term technology leadership across the Commonwealth.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase