APTIM · 19 hours ago
Administrator Assistant
Florida, United States
Full-time
Onsite
New Grad, Entry Level
$24/hr - $24/hrAPTIM is a leading professional solutions firm specializing in environmental, sustainability, resilience, and infrastructure solutions. They are seeking an Administrator Assistant to perform general administrative tasks, including filing, report building, and database management, while also supporting multiple client programs.
Environmental Services
Responsibilities
Electronic and hard copy filing and file maintenance
Work on monthly/quarterly reports, monthly database upkeep, weekly/monthly recording keeping to support multiple client programs
Printing, copying and scanning of hard copy files
Data entry and validation in electronic databases
Develop and compile weekly reports
Schedule meetings
Maintains and communicates group calendars
Orders departmental supplies
Corresponds with vendors for departmental needs and invoicing
Coordinates/schedules departmental events including catering needs
Meets and escorts visitors
Answers phone calls
Takes messages/meeting minutes
Coordinates building maintenance needs
Other activities as assigned
Maintain mail log
Additional administrative duties as required
Provide coverage for other administrative personnel including acting as receptionist
Assist with distribution of correspondence/documents from various departments
Qualification
Required
Works with moderate supervision/guidance
Works on straightforward tasks using established procedures
Proficient in Microsoft Office Suite
Quick learner
Be able to work independently
Strong attention to detail
Strong proofreading and editing skills
Ability to maintain a high level of confidentiality
Excellent written, verbal and interpersonal skills
Benefits
Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and several carriers to find the right benefits that work for them in their location.
Company paid and optional Life insurance
Short-term and long-term disability insurance
Accident, Critical Illness, and Hospital Indemnity coverage
Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law)
401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in.
Company
APTIM
APTIM specializes in engineering, program management, environmental services, disaster recovery, maintenance&construction services. It is a sub-organization of Veritas Capital.
Founded in 2017
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Mark Fallon
Chairman & CEO
Jon Grant
EVP & CFO
Recent News
2025-08-01
2025-07-14
Company data provided by crunchbase