Ultimate Staffing · 10 hours ago
Department Administrative Assistant
Costa Mesa, CA
Full-time
Onsite
Mid Level
$42/hr - $47/hr
3+ years expUltimate Staffing is seeking a temporary Department Administrative Assistant to cover for a 6 plus month leave of absence in Costa Mesa. The role involves preparing public Board Meeting packets, providing advanced administrative support to the Chief Administrative Officer, and ensuring the accuracy of information for Board meetings.
EmploymentHuman ResourcesManufacturingStaffing Agency
Hiring Manager
Emi Krueger
Responsibilities
Prepares Board and/or Committee meeting packets by reviews all contents of packets to ensure information is complete and accurate
Coordinates the distribution of Board and/or Committee packets
Prepares Board meeting notices
Oversees and updates the Board of Directors and District's website to ensure information is current
Prepares and processes the Board of Director's payroll, communication, and mileage reimbursement
Oversees and updates the Board of Directors and District Transparency sections of the District's website to ensure information is up-to-date
Qualification
Required
Education: Equivalent to the completion of the twelfth grade supplemented by vocational/technical training in office practices
Experience: Three years of increasingly responsible clerical, secretarial, and routine administrative support experience
Preferred
Experience working in the government sector, specifically with public board meetings
Strong writing and editing skills
Advanced ability using Microsoft PowerPoint and Word
Advanced experience with Adobe Acrobat
Excellent customer service skills
Strong communication skills
Thrives working on a team
Experience applying The Brown Act
Company
Ultimate Staffing
Ultimate Staffing specializes in clerical, administrative, customer service, and manufacturing and production positions.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Lisa Marez
Partnership Director
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