Stony Brook University · 14 hours ago
Clerk II - Payroll
Stony Brook, NY
Full-time
Onsite
Entry Level
$50K/yr - $50K/yr
1+ years expStony Brook University is a prominent educational institution, and they are seeking a motivated and detail-oriented Clerk II for their Payroll department. The selected candidate will perform a variety of administrative support functions and effectively communicate with faculty and staff in a high-volume, deadline-driven environment.
Higher Education
No H1B
Responsibilities
Effectively communicate with the Research Foundation/Stony Brook community. Perform a variety of administrative support functions which includes correspondence, handling telephone inquiries, and managing form requests. Monitor of RF Payroll emails. Direct emails to Payroll Specialist for correction. Contact person for RF payroll with all inquiries from the front desk and high volume of phone calls to the RF Payroll general number
Distribute mail to Research Foundation Appointment and Payroll staff. Log in all paperwork received for payroll processing and check IDC accounts for authorized signatures. Forward forms with SBF accounts to SBF office for authorized signatures. Log all copies of Sponsored grant Fellowship forms and send to Grants Management for approval through the OnBase workflow. Scan all forms into the OnBase scanning system and enter all of the necessary information in the keywords
Lead person for completing I-9 forms with new and returning employees and collecting and copying the appropriate documents. Process I-9’s through E-Verify and Department of Homeland Security database for all new RF employees, returning employees, and onboarding I-9 tasks. Help resolve tentative non-conformations with the employees through the Department of Homeland Security. Review all non-resident alien employee’s documents to ensure that they are all in compliance with the Department of Homeland Security guidelines. Distribute and maintain form tax treaties to non-resident aliens and review for accuracy
Manage the DocuSign system for Grad Student Appointments and Change Forms. Complete all I-9 tasks in the DocuSign and Onboarding systems
Contact person for RF payroll for all inquiries from front desk and general phone inquiries. Assist with 1042-S forms and year-end tax forms. Enter and maintain grad union deductions
Other duties as assigned
Qualification
Required
High School Diploma/GED (foreign equivalent or higher)
One (1) year of full-time professional administrative and/or clerical experience
Computer proficiency i.e. Microsoft Office Suite (Word, Excel, PPT), Google Workspace, etc
Preferred
Associate's degree (foreign equivalent or higher) in a related field
Data entry experience
Experience working in an office environment
Experience working in Higher Education
Company
Stony Brook University
The State University of New York at Stony Brook is New York’s flagship university and No. 1 public university.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Harold Paz, M.D., M.S.
EVP Health Sciences, Stony Brook University & Chief Executive Officer, Stony Brook Univ. Medicine
Jonas Almeida
Professor of Biomedical Informatics, Chief Technology Officer
Recent News
2024-10-31
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2023-06-14
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2023-06-14
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