Mesa Quantum · 13 hours ago
Executive Assistant
Boulder, CO
Full-time
Onsite
Entry Level
1+ years expMesa Quantum Systems is a pioneering venture-backed startup specializing in chip-scale atomic clocks and quantum sensing technologies for positioning, navigation, and timing applications. They are seeking a highly organized and reliable Executive Assistant & Office Coordinator to support the CEO and senior leadership, ensuring smooth day-to-day operations in a fast-paced startup environment.
ElectronicsManufacturingSemiconductorSensor
Responsibilities
Manage the executive calendar, including scheduling meetings and coordinating availability
Help screen and prioritize emails, messages, and requests, responding independently when appropriate
Coordinate travel arrangements including flights, lodging, ground transportation, and itineraries
Provide light personal assistance to support the CEO's overall efficiency
Maintain office schedules and shared calendars
Help manage inventory and basic facilities needs
Coordinate with vendors and service providers as needed
Greet visitors and serve as a friendly first point of contact
Maintain organized digital and physical filing systems
Assist with expense tracking, reimbursements, and basic reporting
Support scheduling and logistics for team meetings and internal events
Help track follow-ups and action items from leadership meetings
Handle ad hoc tasks, errands, and special requests as needed
Support small projects that require organization, follow-through, or coordination
Handle sensitive information with discretion and professionalism
Qualification
Required
High school diploma or equivalent required; Associate's or Bachelor's degree preferred
1-3 years of experience in an administrative, assistant, or coordination role
Strong organizational skills and attention to detail
Clear written and verbal communication skills
Comfort with Google Workspace or Microsoft Office
Professional, dependable, and service-oriented mindset
Reliable transportation for occasional errands
A proactive problem-solver who is adaptable and can thrive in an agile, fast-paced environment
Preferred
Prior experience supporting an executive or manager
Familiarity with scheduling tools, expense systems, or travel booking platforms
Ability to work independently and anticipate need
Benefits
Health, dental, and vision insurance
Paid time off and holidays
Hands-on mentorship and exposure to executive operations
Clear opportunities for growth and increased responsibility over time
Supportive, collaborative work environment
Company
Mesa Quantum
Mesa Quantum is a quantum sensor manufacturing company that provides volume manufacturing of integrable chip-scale technology solutions.
2-10 employees
Funding
Current Stage
Early StageTotal Funding
$15.02MKey Investors
New Mexico Economic Development DepartmentJ2 Ventures
2026-01-05Series A· $11.22M
2025-04-16Grant· $0.1M
2024-09-05Seed· $3.7M
Recent News
2025-08-15
Seattle TechFlash
2025-04-17
2024-12-28
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