Hourglass Cosmetics · 20 hours ago
Office Coordinator
West Hollywood (On-site)
Full-time
Onsite
New Grad, Entry Level
$22/hr - $24/hrHourglass Cosmetics is a vegan and cruelty-free beauty brand, redefining luxury cosmetics with high-performance products. The Office Coordinator is responsible for supporting the flow of the office and creating administrative processes to enhance company operations, serving as the initial point of contact for guests and visitors.
Cosmetics
Responsibilities
Greet clients and visitors, ensure guests are comfortable and connected with the appropriate person
Answer telephone calls in a friendly and professional manner. Screen calls when appropriate, proactively handle any matters before escalation
Manage office conference room calendars (via Outlook Calendar)
Support various department’s administrative functions (disseminating correspondence, scheduling meetings, off-site errands, etc.)
Aids in the planning and execution of company events (both on-site and off-site) and daily on-site food catering, international visits and more
Assists with other related clerical duties such as photocopying, faxing, filing, and collating
Coordinate pick-up and delivery of mail services (FedEx, UPS, etc.). Sort and distribute regular mail daily
Handles independent projects and other duties as assigned
Point person for IT-related matters. Create and monitor IT tickets for company equipment, computer troubleshooting, company network access requests, set-up of workstations, etc
General office maintenance; responsible for organization and presentation of communal spaces (i.e., conference rooms, kitchens, and patio)
General building maintenance; upkeep of building equipment by monitoring equipment operation and scheduling preventive maintenance and repairs
Inventory; monitor and order inventory for office and kitchen supplies and handle other office related procurement activities as needed
Qualification
Required
Proven experience working in a professional office environment
Associate's/College degree; in business administration or relevant field preferred
Excellent communication skills: the ability to use verbal, written, listening and retention skills to accomplish tasks
Excellent time management skills and the ability to prioritize work
Attention to detail, thorough, and effective follow-through
Problem-solving and basic troubleshooting skills
Comfortable working in a fast-paced environment
Uses professional discretion for sensitive matters
Proficiency with Microsoft Suite (Outlook, Word, Excel, PowerPoint, etc.)
A high degree of professionalism and a commitment to excellence are essential
Must be able to work from Corporate Office at least 80% of the time
Preferred
Associate's/College degree; in business administration or relevant field preferred
Benefits
Medical insurance
Dental insurance
Vision insurance
Life insurance
Accident insurance
Critical illness insurance
Disability insurance
Retirement savings plans and company match
Paid family leave
Education-related programs
Paid holidays
Discretionary vacation time
Company
Hourglass Cosmetics
Hourglass Cosmetics is a vegan and cruelty-free beauty brand, redefining luxury cosmetics with high-performance products, innovative formulas, and award-winning franchises.
Founded in 2004
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2017-06-19Acquired
Leadership Team
Carisa Janes
CEO & Founder
Recent News
2025-10-23
Global Cosmetics News
2025-04-01
Company data provided by crunchbase