Atrium · 5 hours ago
eBilling Specialist – In-House Legal Department (Contract)
Boston, MA, US
Full-time, Contract
Hybrid
Mid Level
$55/hr - $65/hr
4+ years expAtrium is seeking a detail-oriented and organized eBilling Specialist to join their in-house legal department. The eBilling Specialist will manage all aspects of the eBilling lifecycle, ensuring compliance with billing guidelines and serving as a liaison between internal stakeholders and external vendors.
Real Estate
Responsibilities
Oversee the end-to-end electronic billing process, including invoice submission, review, and approval, using the company’s eBilling platform (CounselLink)
Ensure compliance with company billing guidelines and legal department policies
Monitor and resolve billing discrepancies, rejections, and appeals in a timely manner
Collaborate with law firms and vendors to address billing issues and ensure accurate submissions
Create and manage new matters in the eBilling system upon request from attorneys or law firms
Ensure accurate data entry of matter details, including matter type, client, responsible attorney, and billing rules
Maintain consistent naming conventions and metadata standards to support accurate reporting and tracking
Coordinate with Procurement and Legal Operations to onboard new law firms and vendors
Set up and maintain vendor profiles, billing contacts, and tax information within the eBilling system
Communicate billing guidelines, invoice formats, and system expectations to new vendors
Collect and validate monthly or quarterly accrual estimates from law firms and vendors
Review and process new timekeeper rate requests in the eBilling system
Verify alignment with approved rate structures and company billing guidelines
Act as the central point of contact for all eBilling-related inquiries from law firms, vendors, and internal users
Provide real-time troubleshooting and escalate system or configuration issues to the eBilling platform’s support team as needed
Maintain consistent communication between Finance, IT, and Legal Operations to ensure alignment on billing processes and issue resolution
Qualification
Required
Bachelor's degree in Business Administration, Finance, Accounting, or a related field (or equivalent work experience)
4+ years of experience in eBilling, legal billing, or a related role, preferably within an in-house legal department or law firm
Experience with eBilling platform CounselLink is required
Strong understanding of legal billing processes, including timekeeper rates, matter management, and billing guidelines
Proficiency in Microsoft Office Suite, particularly Excel, for data analysis and reporting
Excellent attention to detail and organizational skills
Strong problem-solving and analytical abilities
Effective communication and interpersonal skills to collaborate with internal teams and external vendors
Ability to manage multiple tasks and meet deadlines in a fast-paced environment
Preferred
Familiarity with legal terminology and law firm billing practices
Experience with matter management systems and legal spend analytics
Knowledge of compliance requirements related to legal billing and financial reporting
Company
Atrium
Atrium is a global WBENC-certified Talent Solutions and Extended Workforce Management leader.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Caylon Joiner
Talent Acquisition Partner
Shannon Mooney
Managing Director, Strategic Partnerships
Company data provided by crunchbase