Dexian · 9 hours ago
Executive Assistant
New York, United States
Contract
Onsite
Mid LevelDexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. They are seeking an Executive Assistant to ensure seamless administrative operations and provide high-level support in a fast-paced environment, managing complex calendars and coordinating communication with stakeholders.
ConsultingHuman ResourcesInformation TechnologyProfessional ServicesStaffing Agency
Responsibilities
Ensure seamless administrative operations, handle sensitive tasks with discretion, and provide high level support in a fast-paced environment
Manages complex calendar day-to-day and aligns schedule with Head of IRs preferences and priorities, along with strong sense of urgency and understanding of business objectives and timelines
Resolves conflicting requests independently based on knowledge of business and other priorities
Serve as the point of contact for internal and external stakeholders ensuring timely communication and information flow to both Head of IR, Business Execution team and direct reports
Work closely with the Business Execution team as well as individuals across Finance to prepare Head of IR with detailed agendas, presentations and documents as well as follow up on key action items
Manages all aspects of appointment/meetings (in-person, virtual and hybrid), including monitoring attendance, requesting, reviewing and attaching materials (presentations, speaking notes, etc.) as well as logistics (e.g., meeting rooms, catering, restaurants/venue reservations, technology, printing, etc.)
Organize and execute executive events, including offsite meetings and investor/analysts engagements, ensuring all logistics are handled efficiently
Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system; review expense reports of others for review and sign off
Coordinates travel arrangements and develop detailed trip schedule/itinerary, including local-meetings, flights, hotels, passports/visas, ground transport, meals, and appointments
Collects various requests (e.g., meetings, actions, follow ups, etc.) by engaging and corresponding with individuals and appropriately collates and tracks independently
Builds relationships and coordinates with other Executive Assistants; serves as back up support, when required
Orders supplies and process invoices through Procure to Pay system
Qualification
Required
Must have prior experience supporting an Investor Relations team or executives involved in financial reporting cycles, earnings preparation, investor meetings, rating agency interactions
Must have experience working within a Finance organization, such as FP&A, Treasury, Controllers, or CFO level functions
Must have experience interacting with very senior leaders
Must have experience working for a large, global corporation with complex structures, matrixed teams, and rigorous reporting or regulatory timelines
Company
Dexian
Dexian provides services for staffing, talent development, and consulting, with a focus on technology, finance, and project management.
Founded in 1994
1001-5000 employees
H1B Sponsorship
Dexian has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (65)
Funding
Current Stage
Late StageLeadership Team
Mahfuz Ahmed
Chairman of the Board
Vikram Motiani
Managing Director
Recent News
2025-11-19
Company data provided by crunchbase