The Florida Bar · 1 day ago
Program Administrator
Tallahassee, FL, US
Full-time
Onsite
Mid Level
$66K/yr - $66K/yr
3+ years expThe Florida Bar is seeking a Program Administrator to manage administrative and program-related duties for assigned sections, divisions, and committees. The role involves proactive engagement with members, organizing meetings and seminars, and ensuring adherence to financial policies.
Association
Responsibilities
Develops and administers all aspects of new and ongoing meetings, conventions, and retreats in various locations and activities for committees: - Performs site and planning visits, coordinate contracts through Meetings & Conventions. - Prepares meeting notices and agendas. - Works with officers in preparation for the upcoming programs. - Works with hotel staff regarding meeting set-up, menus for food functions and audio visual requirements. - Coordinates travel, hotel, excursions and events with travel agency for out-of-state and out-of-country trips. - Updates section websites and handles listserv notices to the membership and council. - Travels to location of meeting and is the on-site contact for all Membership needs
Administers continuing legal education seminars in various locations in-state, out-of-state and out-of-country: - Plans and administers program with officers/program chairs - Ensures program stays on schedule in accordance with the standard program timeline. - Coordinates CLE product (receipt of electronic course materials, recorded product via audio or video). - Communicates and follows up with speakers and program chairs regarding materials, A/V, lecture credit, speaker reimbursement. - Works with sponsors and exhibitors, including preparation of letters and invoices. - Charts the receipt of sponsorships and communicates with sponsors and leadership regarding sponsorships. - Manages on-site registrations for section events and seminars. - Coordinates travel, hotel, excursions and events for out-of-state and out-of-country trips. - Updates section websites and handle listserv notices to the membership and council. - Coordinates audiovisual for live programs and live webcasts
Coordinates publication of section newsletters, membership directories, handbooks, journals, section service projects, and special projects adopted by assigned sections/divisions/committees, etc
Prepares, communicates, presents, monitors, and administers budgets for assigned sections/divisions. Educates section leadership on Standing Board Policy regarding budget, section management fees, CLE administrative and other costs, and financial statements. Analyzes past expenses and anticipates future expenditures. Prepare budget amendments as approved by Executive Councils
Responds to Bar members, which includes routine work with officers, executive council and committees, along with general Bar members calling regarding section/division/committee inquiries
Administers special projects adopted by sections, e.g. grant programs, scholarships, special benefits for executive council such as travel reimbursement or sponsorships to section CLEs for the executive council and general Section Membership
Other duties as assigned
Qualification
Required
Bachelor's Degree (proof of degree required at interview)
Three (3) years of public relations and/or business administration and/or association management experience
Technology knowledge
Websites, online CLEs, webinars, live webcasts knowledge
Working knowledge of financial/accounting and budgeting practices
Public relations techniques knowledge
Professional office procedures and practices knowledge
Correct spelling, punctuation and grammar usage knowledge
Working with databases skills
Computer proficiency skills
MS Word, MS Excel, and MS PowerPoint skills
Adobe Acrobat skills
Microsoft Office 365 and Outlook skills
Ability to travel frequently
Ability to communicate effectively and professionally, verbally and in writing
Ability to organize and prioritize work
Ability to coordinate multi-faceted projects
Ability to interpret The Florida Bar policies and procedures
Ability to manage difficult situations with tact and professionalism
Ability to consistently provide an excellent service-oriented attitude
Ability to establish and maintain effective working relationships
Ability to operate well under pressure and in a team atmosphere
Ability to handle numerous deadlines
Ability to learn The Rules Regulating The Florida Bar
Ability to learn new computer software/databases
Ability to manage and maintain a high level of confidentiality
Ability to use discretion and independent judgment
Ability to create ADA compliant forms and documents using Adobe
Ability to travel, including weekends
Ability to work overtime and outside of normal business hours
Ability to handle stress and constant change
Ability to sit for long periods of time
Ability to hear and converse over the telephone
Ability to key/work frequently on a computer
Ability to lift 5 to 10 lbs
Benefits
Excellent benefits package including employer paid pension contribution
Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF)
Company
The Florida Bar
A statewide professional organization of lawyers serving as an in-depth resource for the integrity of the legal profession
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Richard Ramsay
Chief Information Officer
Recent News
2025-06-27
2025-04-22
2025-04-22
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