WIGINTON FIRE SYSTEMS · 7 hours ago
Service Administrative Assistant
Medley, Florida, United States
Full-time
Onsite
Mid Level
$20/hr - $24/hr
3+ years expWiginton Fire Systems is a 100% employee-owned company in the fire protection industry, committed to delivering top-tier solutions. They are seeking a dedicated Administrative Assistant to manage all administrative functions at the branch level, ensuring adherence to company policies and facilitating communication between branch and corporate entities.
ConsultingCyber SecurityInformation TechnologyLegalManufacturingSecurity
Responsibilities
Demonstrate effective communication skills when interacting with all personnel at the Branch and Corporate Levels
Answering inbound phone calls
Maintain an appropriate level of confidentiality
Process appropriate internal and external correspondence related to job files
Process appropriate field documents and correspondence
Process all related material and subcontractor documents
Assist and process all accounting/financial processes as assigned
Complete HRIS (Bamboo HR) tasks including but not limited to new employee orientation, completion of background screenings, ensuring completion of required paperwork, and acting as a liaison for employees in HR-related matters
Coordinate accident/incident reporting regarding workers' compensation and auto liability
Provide backup/assistance to other administrative personnel as necessary
Direct customer contact relating to scheduling, billing, and collections for contract customers
Assist the Service manager, as requested during administrative review and evaluations
Provide technical support/assistance to administrative personnel
Manage the location’s office supplies budget and inventory
Qualification
Required
High School Diploma or Equivalent
3-5 Years of Administrative Experience
Experience in HRIS/ATS systems (Bamboo HR Preferred)
Experience in Bookkeeping with strong numerical proficiency
Proficiency with Microsoft office and related products
Driver's license with reliable transportation
The ability to Pass a 10 Panel Drug screen, and Background check
Good customer service skills and the ability to work with a multitude of people and personalities
Preferred
Completion of an Associate's degree or equivalent certification program
Experience as an Administrative Assistant in the Fire sprinkler Trade or other Construction field
Experience with Microsoft Dynamics GP and Bamboo HR
Experience with contracting and permitting
Benefits
401(k)
401(k) matching
Employee Stock
Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Tuition reimbursement
Vision insurance
Company
WIGINTON FIRE SYSTEMS
WIGINTON FIRE SYSTEMS is a fire sprinklers and fire protection engineering firm.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
J
Joe Wiginton
Founder
Company data provided by crunchbase