Whitman Family Development · 21 hours ago
Tenant Coordinator
Bal Harbour,FL,US
Full-time
Onsite
Mid Level
3+ years expWhitman Family Development is a family-owned real estate company specializing in high-end retail management and leasing. The Tenant Coordinator is responsible for managing tenant delivery requirements, construction milestones, and lease obligations, ensuring compliance with lease requirements and coordinating between tenants and the Landlord throughout the design and construction process.
Real Estate Investment
Responsibilities
Manage and track all tenant delivery requirements, milestones, and correspondence from lease execution through tenant opening
Serve as the primary point of contact between tenants and the Landlord throughout the design, permitting, and construction process
Interpret and administer lease exhibits, work letters, delivery conditions, and tenant design criteria to ensure tenant compliance with contractual and Landlord requirements
Coordinate with Leasing to provide accurate status reporting on vacant and occupied tenant spaces, including preparation of plans and exhibits for prospective tenants
Obtain, manage, and track complete tenant submittals including architectural, MEP, and signage drawings, finish selections, and samples in accordance with lease and Landlord standards
Review tenant plans at a general level and coordinate detailed reviews with Construction & Development, Engineering, and external consultants, issue consolidated comments and track resolution
Monitor tenant construction progress against lease benchmark dates and critical path schedules through final inspections and store opening
Identify risks to tenant schedules, permitting, inspections, or opening dates and proactively develop mitigation strategies in coordination with internal teams and tenants
Monitor and track tenant permitting, inspection, and approval processes to ensure compliance with lease requirements and milestone dates and escalate issues as necessary
Manage all tenant drawing and signage submittals, approvals, and documentation within the Signage and Plan Tracking Logs
Track tenant progress toward required inspections, life safety approvals, signage approvals, and Certificate of Occupancy or Temporary Certificate of Occupancy, coordinating internally to support timely tenant opening
Facilitate coordination between tenant construction activities and Landlord operations, including access, working hours, base building interfaces, and turnover requirements
Conduct and lead regular coordination meetings with Construction & Development, Leasing, Property Management, and Operations
Maintain familiarity with applicable jurisdictions, codes, and permitting processes relevant to retail tenant improvements
Maintain complete and accurate tenant documentation and records to support leasing enforcement, operational handoff, and risk management
Coordinate drawing reproduction, scanning, and document control as required
Perform other related duties as assigned
Qualification
Required
Extensive retail development and construction knowledge
Strong understanding of retail tenant design criteria, work letters, and base building interfaces
Ability to manage multiple tenants simultaneously across varying phases of design and construction
Working knowledge of retail life safety, accessibility, signage, and jurisdictional permitting requirements
Intermediate skills in Word and Excel, and proficiency in Outlook, experience in MS Project
Ability to review construction plans and signage submittals at a basic general level
Understanding of lease terms and the ability to review leases for relevant information and dates
Ability to effectively and professionally communicate both in writing and verbally
Ability to adapt to and manage unforeseen schedules and situations
Ability to use rational resources to solve a multitude of problems and make decisions
Ability to meet deadlines and is self-directed, professional, thorough and responsible
Must be a collaborative team player
Position requires the incumbent to stand, walk, bend, twist, & stretch
The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl
Ability to push and pull up to approximately 20 lbs of drag weight without assistance
Preferred
Bachelor's degree in Engineering, Architecture, Construction Management, or other related field
Minimum of 3 years work experience for a general contractor or property management firm
Retail real estate construction experience
Company
Whitman Family Development
Whitman Family Development is a family-owned, diversified real estate development, management, and leasing company.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Benjamin Elias
Chief Operating Officer
Rossana Abate
Associate (Office of the COO)
Recent News
2026-01-15
2025-11-06
Dallas Morning News
2025-11-02
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