IEEE · 12 hours ago
Temporary Administrative Assistant
United States-New Jersey-Piscataway
Full-time
Onsite
New Grad, Entry Level
$28/hr - $32/hrIEEE is a global organization that focuses on advancing technology for humanity, and they are seeking a Temporary Administrative Assistant to support their Smart Village’s global operations. The role involves managing various administrative tasks including contracts, compliance, financial documentation, and governance support.
Non-profit Organization Management
Responsibilities
Manage contracts, compliance, financial documentation, supplier onboarding, governance support, and enterprise systems to ensure that ISV’s global programs operate with accuracy, transparency, and full adherence to IEEE policies and the ISV Constitution, Bylaws, and Operations Manual
Administer Project Support Agreements (PSAs) through ParleyPro/IEEE CMS; manage DocuSign workflows; oversee annual Conflict of Interest compliance; maintain insurance and vendor documentation; process invoices and ETPRs; support NextGen, Concur, and Bravo transactions; prepare governance minutes; maintain enterprise databases; and support internal audits and donor reporting
Qualification
Required
Demonstrated experience in administrative support, operations, compliance, or financial processing
Strong proficiency with Google Workspace and Microsoft Office Suite
Experience with enterprise systems such as contract management tools, financial processing platforms, or workflow systems
Excellent organizational skills with strong attention to detail
Ability to manage multiple tasks, deadlines, and documentation workflows
Strong written communication skills, including meeting minutes and formal documentation
Ability to work collaboratively with global teams across time zones
Preferred
Familiarity with ParleyPro, DocuSign, NextGen, Concur, Bravo, ETPR, or similar enterprise systems
Experience supporting governance bodies, committees, or nonprofit operations
Experience with Smartsheet, Adobe Acrobat Pro, or grant management tools
Prior experience in a global or volunteer‑driven organization
Company
IEEE
IEEE is the world’s largest technical professional organization and is a public charity dedicated to advancing technological innovation and excellence for the benefit of humanity.
Founded in 1884
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Sophia Muirhead
IEEE Executive Director and Chief Operating Officer
Adarsh Ravi
Founder & Chair - IEEE Microsystems Boston Chapter
Recent News
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