Tucson Medical Center · 15 hours ago
Executive Assistant - TMC Health System
Tucson, AZ
Full-time
Onsite
Mid Level
3+ years expTucson Medical Center is seeking an Executive Assistant to provide advanced and confidential administrative support to the Executive Team. The role involves coordinating meetings, preparing reports, and managing correspondence while adhering to organizational values and policies.
Health Care
Responsibilities
Adheres to and supports team members in exhibiting TMCH values of integrity, community, compassion, and dedication
Provides direct administrative support for members of Executive Team (CEO, CFO, CNE, VP, etc.) and, on occasion, to members of the Board of Trustees
Arranges appointments and meetings; coordinates meeting and agenda materials, maintains calendar for assigned Executive
Collects and prepares information for use in discussions and meetings with staff members, customers, and members of the community; records meeting minutes to maintain an accurate record of decisions
May staff sensitive Board subcommittees, draft agendas, finalize meeting minutes, and schedule future board committee meetings
Screens telephone calls and visitors, responds to enquiries for information and troubleshoots issues that might arise
Compiles and computes data and creates reports for presentation to management. Formats special reports and presentations including power points and graphics
Drafts office policies and procedures and makes recommendations for changes to ensure operational efficiency
Initiates and drafts correspondence and memoranda for VP signature; may also create documents from dictation, verbal direction, or from knowledge of TMCH policy or procedures
Coordinates travel arrangements and itineraries directly or through travel agencies for assigned VP and others that might be traveling together for business
Administers controls on receipts and acknowledgement of materials and supplies, along with managing purchasing records
Adheres to TMCH organizational and department-specific safety, confidentiality, values, policies, and standards
Performs related duties as assigned
Qualification
Required
Associate's degree or equivalent from two-year college or technical school
Three (3) years of strong administrative staff support work
Knowledge of office management principles and practices
Advance skills in organizing tasks and maintaining schedules, calendars, and workflow for large and complex office
Advance skills in the use of computer applications and Microsoft Office products and in creating databases, power points, and spreadsheets
Ability to use independent judgment in responding to requests for information, solving operational issues, and maintaining sensitive materials and other office records and files
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations
Ability to write reports, business correspondence, and procedure manuals
Ability to effectively present information and respond to inquiries or complaints from employees, patients and/or their representatives, and the general public
Ability to calculate figures and compute rate, ratio, and percentage and to draw and interpret bar graphs
Ability to define problems, collect data, establish facts, and draw valid conclusions
Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables
Preferred
Bachelor's degree strongly preferred
Company
Tucson Medical Center
TMC is Southern Arizona's leading provider for emergency care and pediatric care (including Tucson's first Pediatric Emergency Department)
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Kevin Kilday
Chief Financial Officer
Steve Bush
CFO
Recent News
2025-05-04
Arizona Daily Star
2025-04-30
Arizona Daily Star
2024-04-10
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