Hogan Lovells · 4 hours ago
Intellectual Property Specialist
Boston, MA
Full-time
Hybrid
Mid, Senior Level
$90K/yr - $125K/yr
5+ years expHogan Lovells is a leading law firm, and they are seeking an Intellectual Property Specialist to support their Boston and San Francisco IP teams. The role involves managing patent prosecution processes, coordinating with attorneys and associates, and ensuring compliance with deadlines and regulations.
ConsultingGovernmentLegalReal Estate
Hiring Manager
Liz Powe Manfredi
Responsibilities
Responsible for daily tracking and clearance of patent prosecution docket for both foreign and domestic matters ensuring all statutory and non-statutory deadlines are met without fail and providing timely reminders to attorneys and patent agents regarding upcoming deadlines as needed
Prepare and file documents such as issue fees, responses, amendments, provisional and non-provisional utility, national stage and design applications, PCT applications, information disclosure statements, declarations, statements of use, and extensions in compliance with USPTO guidelines and reporting filings to clients
Prepare formal documents for review, including declarations, powers of attorney, and assignments, for execution by the applicant or inventor
Coordinate filing of sequence listings and formal drawings prepared by outside vendors
Confirm the status of patent and trademark cases with the U.S. Patent and Trademark Office
Review face and claims of Letters Patent for accuracy
Prepare responses to notices (missing parts, office actions, disclosure statements, etc.)
Prepare Notice of Allowance checklists for attorney review
Prepare and file Information Disclosure Statements and maintain prior art reference spreadsheets and tracking documents
Act as an advocate for the IP team. This position supports the IP team by identifying and proposing innovative solutions to any IP or firm-wide areas for improvement and then following through on associated action items to completion
Review and submission of IP-related third-party invoices and USPTO deposit account fees
Maintain tracking documents for client portfolios to indicate priority and subject-matter-related applications, including monitoring pending claims across global patent portfolios and coordinating cross-citing of prior art references
Assist with researching issues relating to monthly client billing, such as client inquiries, estimates, budget tracking, or invoice discrepancies
Work directly with the Billing Department to apply fixed-fee patent prosecution schedules to monthly proformas
Demonstrate knowledge of the firm’s culture, practices, business, and structure
Demonstrate knowledge and adherence to basic firm policies, procedures, and processes
All members of the firm are encouraged to participate in our Responsible Business program
Other duties and projects as assigned
Qualification
Required
Five (5) or more years of patent prosecution support experience required
Bachelor's degree required or equivalent combination of education and work experience
Proactively, with the ability to follow through with the resolution of issues with minimal supervision and meet deadlines under very tight time constraints and other demands
Strong interpersonal skills and the ability to manage a small group of support staff
Excellent grammar, spelling, punctuation, and written communication skills
Candidate must have exceptional analytical and oral communication skills
Flexible attitude and the ability to deal well with changing assignments and priorities
Ability to multitask
Preferred
Billing experience, including electronic billing, preferred
Experience with the prosecution of biotechnology and pharmaceutical sector portfolios preferred
Company
Hogan Lovells
Hogan Lovells is a London-based multinational law firm that provides legal advisory services.
5001-10000 employees
H1B Sponsorship
Hogan Lovells has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (10)
2023 (3)
2022 (7)
2021 (4)
2020 (2)
Funding
Current Stage
Late StageLeadership Team
Bret Cohen
Partner
Eduardo Ustaran
Partner
Recent News
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