Catholic Charities of Baltimore · 19 hours ago
Administrative Assistant - IG Center
Baltimore, Maryland, United States
Full-time
Onsite
Mid Level
$18/hr - $18/hr
4+ years expCatholic Charities of Baltimore is currently seeking an Administrative Assistant who will facilitate the efficient operation of the assigned area by performing a variety of clerical and administrative tasks. The role involves managing communications, organizing files, and coordinating schedules to ensure smooth operations within the Intergenerational Center.
Health CareNon ProfitService Industry
Responsibilities
Answer and transfer phone calls, screening when necessary, and ensuring calls are directed appropriately and efficiently
Welcome and direct visitors, volunteers, and clients, ensuring positive and professional experiences while maintaining security and confidentiality as needed
Maintain filing systems as assigned, ensuring files are organized, up-to-date, and easily accessible
Retrieve information as requested from records, email, minutes, and other related documents, preparing written summaries of data and/or statistics when needed, and maintaining accuracy and timely delivery
Monitor and resolve administrative inquiries and questions, makes sure responses are accurate and provided within a reasonable timeframe
Coordinate and schedule travel, meetings, and appointments for managers or supervisors, efficiently handling all details, including confirmed and logistics
Prepare schedules and agendas for meetings, guaranteeing all participants are informed and all necessary materials are available
Schedule, coordinate, and track required training for managers and their staff, verifying compliance with training deadlines and documentation
Record and distribute minutes or other records for meetings, ensuring accuracy and timely distribution to all relevant parties
Maintain office supplies and coordinates maintenance of office equipment, assuring availability and operational functionality of necessary resources
Maintain a system for recording expenses and the use of petty cash, prepares and processes invoices, check requests, field expense vouchers, etc., assuring compliance with budget and reporting requirements
Plan and implement special events, ensuring all details are managed and events are executed successfully, on time, and within budget
Perform other duties as assigned
Assists clients with registration and check-in for building activities via the CommunityPass portal, ensuring accurate records and smooth participation
Manages building calendar and space reservations, ensuring efficient use of community and meeting rooms while maintaining secure access through key card oversight
Promotes building events and services, increasing community engagement and awareness of available resources
Manages partner requests for posting event flyers and materials in shared building spaces, ensuring organized, appropriate, and visible communication
Qualification
Required
High School diploma or GED
Four years of experience in an administrative role
An equivalent combination of education and experience may be considered
Demonstrates excellent verbal and written communication skills, ensuring clarity and effectiveness in all interactions
Exhibits exceptional relational and customer service skills, building strong connections and providing top-tier service
Displays excellent organizational skills and meticulous attention to detail, ensuring accuracy and efficiency
Possesses a foundational understanding of clerical procedures and systems, including managing Outlook calendars, email, and recordkeeping
Demonstrates accountability by working independently, requiring minimal direction or supervision
Acts with discretion, tact, and professionalism in all situations, maintaining confidentiality and integrity
Requires proficiency in using computer systems and software to perform job function, including but not limited to, basic Windows PC, web browsing (i.e., Chrome, Internet Explorer, etc.), and Microsoft Outlook
Preferred
Knowledge of other Microsoft Office applications, such as Word, Excel PowerPoint, Teams, and OneDrive is preferred
Benefits
Health/Dental/Vision
Vacation/sick/holiday pay
403(b) Retirement Plan with a discretionary employer contribution
Tuition Advancement
Paid Parental Leave
Company
Catholic Charities of Baltimore
Catholic Charities of Baltimore compassionately cares for more than 160,000 people every year.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
M&T Charitable Foundation
2025-12-01Grant
Leadership Team
Angela Griffin
Talent Acquisition Partner
Annique V.
Talent Acquisition Partner
Recent News
Maryland Daily Record
2025-04-02
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