NEOGOV · 16 hours ago
Transit Admin Support Spec III - Bus Base Ops (SDA)
Various Locations throughout King County, WA
Full-time
Onsite
Entry, Mid Level
$74K/yr - $90K/yr
2+ years expNEOGOV is seeking administrative professionals to join King County Metro Transit’s Bus Operations division as Transit Administrative Support Specialists III. This role provides high-level customer service and administrative support, ensuring accurate payroll processing and managing employee records while adhering to complex policies and procedures.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Maintain confidential manual and automated records including personnel files, contract timelines, payroll, and Peoplesoft HR data including hire dates, probation timelines, automatic step increases, and temporary staff
Manage employee data updates and personnel actions, ensuring accurate processing, tracking, and compliance with organizational policies
Provide document management including maintaining Master Files and program contracts, scanning personnel records into Laserfiche, and ensuring proper retention schedules and established naming conventions are followed
Process in-office mail, order supplies, receive packages, and distribute them
Track FMLA/KCFML/Paid Parental Leave usage and time balances; track and record attendance; maintain disciplinary action records as required in compliance with negotiated labor agreements; safeguard confidential information relating to terminations, discipline, drug testing, and other personnel actions
Manage office supplies, gear, and asset inventory; oversee surplus distribution and leased equipment coordination; process shoe vouchers in alignment with labor agreements
Be responsible for purchasing, records entry, and reconciliation of P-card transactions processed through Oracle iExpense
Process mail by retrieving, opening, sorting, and attaching related documents for distribution
Create and maintain a variety of spreadsheets, databases, and reports for specialized information
Develop and maintain lists of active projects, contracts, purchase agreements, or other program-specific information, process, and track invoices for payment
Track and ensure timely processing of grievance procedures, contract requirements, and next steps; schedule disciplinary meetings and hearings; prepare and distribute hearing summaries in compliance with negotiated labor agreements
Perform timekeeping and payroll functions, ensuring accurate processing and auditing
Plan and coordinate special programs, recognition awards, and promotional events, such as Transportation Safety Institute (TSI) hosting and Safety Award Program
Serve as a primary point of contact for staff with questions on County and Transit Division policies, procedures, and processes. Disseminate information on changing policies, processes, and procedures
Other duties as assigned
Qualification
Required
A minimum of two years' experience providing progressively responsible, independent administrative support for a group or team of professional, technical, or management staff OR an equivalent combination of education and experience that demonstrates the necessary skills, knowledge, and abilities required to perform the work
Proficient in oral and written communication, including drafting, proofreading, editing, and finalizing a variety of business and technical documents with attention to grammar, punctuation, and spelling
Skilled in maintaining strict confidentiality and handling sensitive data and information, using initiative and sound judgment to prioritize and manage confidential requests and inquiries involving internal and external stakeholders
Consistently punctual and dependable with a strong attendance record; able to work independently, exercise good judgment, take personal responsibility, and demonstrate organized and proactive problem-solving and research skills
Detail-oriented with strong analytical skills including data entry, verification, and error reconciliation
Efficiently produces work under tight deadlines, multitasks effectively amidst frequent interruptions, and manages competing priorities with sensitivity and composure under pressure
Demonstrated ability to adapt in dynamic, ambiguous environments while managing high volumes of diverse tasks, multitasking under pressure, and maintaining accuracy and attention to detail
A well-developed understanding of equity and social justice principles and/or supporting projects that integrate equity and social justice into program design and workplace culture
Proven ability to build respectful, cooperative, and equitable relationships with diverse colleagues, stakeholders, and customers using tact and diplomacy
Demonstrated ability to work effectively both independently and in a team setting, encouraging open communication, collaboration, and positive professional relationships
Proficient in leveraging technology tools, including skilled in Microsoft Office Word, SharePoint, Excel, PowerPoint, Outlook, and digital document management systems such as Laserfiche, DocuSign, and Acrobat
Preferred
Knowledge of King County Family and Medical Leave, Family and Medical Leave Act, and other HR leave statuses and general human resources processes and procedures
Experienced in payroll processing operations and legal requirements, with the ability to quickly learn and utilize payroll and timekeeping software applications
Experience working with union representatives, tracking grievance deadlines, and maintaining confidentiality
Familiarity and experience with King County policies and procedures
Expert proficiency with PeopleSoft, or similar payroll and time-keeping software
Experience with ORACLE EBS, or similar financial and procurement software
Experience with HASTUS, or similar attendance tracking software
Benefits
Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what’s best for themselves and their eligible dependents
Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
Transportation program and ORCA transit pass
12 paid holidays each year plus two personal holidays
Generous vacation and paid sick leave
Paid parental, family and medical, and volunteer leaves
Flexible Spending Account
Wellness programs
Onsite activity centers
Employee Giving Program
Employee assistance programs
Flexible schedules and telecommuting options, depending on position
Training and career development programs
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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