CBRE · 6 hours ago
Office & Contract Support Associate
Atlantic City, NJ
Full-time, Contract
Hybrid
Mid Level
$24/hr - $26/hr
3+ years expCBRE is a global leader in commercial real estate services and investment. The Office & Contract Support Associate is responsible for ensuring the smooth operation of the office while supporting contract administration and account governance tasks, including client service, vendor coordination, and financial processing.
CommercialFinancial ServicesProperty DevelopmentReal Estate
Responsibilities
Serve as the central point of contact for the office, ensuring professional communication with employees, clients, and visitors
Perform receptionist duties as needed, including greeting guests, managing incoming calls, and supporting front‑of‑house operations
Provide general administrative support to internal teams, including scheduling, document creation, presentations, and correspondence
Maintain and update department CRM databases (e.g., Efficy, Propertyweb); proactively follow up with clients to ensure accurate information
Support the Office Manager with daily tasks, event coordination, office supply management, mail handling, and facilities-related needs
Assist with AML/KYC tasks, compliance requirements, and internal administrative procedures
Update fee pipelines, track deliverables, and request invoices from finance as needed
Maintain strong organization and time‑management practices to keep workflows structured and efficient
Act as a point of contact for client inquiries, ensuring timely and courteous communication
Support account governance through financial reporting (WIP, debt, OPOs, invoicing pools), budget tracking, and data analysis
Assist with customer billing and invoicing, ensuring accuracy, compliance, and margin integrity
Coordinate vendor onboarding; maintain subcontractor documentation for reactive and planned work
Maintain and update CMMS and web‑quote systems, ensuring job statuses and data remain current
Monitor helpdesk activities: log service requests, track progress, and coordinate resolution with vendors and internal teams
Prepare client-facing and internal reports; attend meetings, record minutes, and support monthly business reviews
Maintain QHSE documentation and support compliance with Health, Safety, and Environmental standards
Recommend process improvements, cost-saving initiatives, and opportunities for operational efficiency
Support contract compliance by maintaining obligations, documentation, and quality audits
Qualification
Required
High School Diploma or GED required; Associate's degree in Business, Accounting, Finance, or a related field preferred
3–5 years of experience in administrative support, office coordination, or contract support roles
Strong proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint)
Excellent verbal and written communication skills
Strong organizational, time‑management, and multitasking abilities
Ability to analyze information, resolve issues independently, and meet deadlines
High attention to detail and strong financial acumen (markups, percentages, cost tracking)
Professional, proactive, positive mindset with strong customer-service orientation
Preferred
Experience with CRM databases and/or CMMS tools preferred
Experience in real estate, facilities management, or professional services environments
Ability to collaborate with diverse teams and build strong working relationships
Commitment to accuracy, compliance, confidentiality, and continuous improvement
Benefits
401(K)
Dental insurance
Health insurance
Life insurance
Vision insurance
Company
CBRE
Operating across every dimension of commercial real estate, CBRE sees more so you can do more.
10001+ employees
H1B Sponsorship
CBRE has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (152)
2024 (206)
2023 (155)
2022 (175)
2021 (168)
2020 (111)
Funding
Current Stage
Public CompanyTotal Funding
$3.8BKey Investors
Athene Capital
2025-11-05Post Ipo Debt· $750M
2025-04-29Post Ipo Debt· $1.1B
2024-02-20Post Ipo Debt· $500M
Leadership Team
Adam Gallistel
Co-CEO and CIO
Andrew Glanzman
Chief Executive Officer of CBRE’s Real Estate Investments
Recent News
The Real Deal
2026-01-07
Business Standard India
2025-12-05
Company data provided by crunchbase