U.S. Department of Veterans Affairs · 17 hours ago
Administrative Officer
Saginaw, MI
Full-time
Onsite
Entry, Mid Level
$62K/yr - $80K/yr
1+ years expU.S. Department of Veterans Affairs is seeking an Administrative Officer at the Aleda E. Lutz VA Medical Center. The role involves providing administrative support to the Service Chief, managing budget activities, human resources, and program analysis to improve service efficiency and effectiveness.
GovernmentMedicalNational SecurityPublic Safety
Responsibilities
Works with the Service Chief and leadership to develop short and long- range plans, programs, and goals for the Service and he/she recommends modifications and/or additions to the plans, programs, and/or goals to improve the effectiveness and efficiency of the Service and provided services
Coordinates and/or conducts ongoing data collection activities for Performance Measures/Performance Improvement for the facility for projects assigned
Works closely and provides direct support to Service Leaders, ELT members and other key facility staff to assure that quality management data is gathered, analyzed, planned, monitored, and appropriately reported
Develops and implements solutions to complex issues that arise within the administrative and program processes in the Service
Serves as the Service liaison with the Human Resources Management Service and directs the personnel management program for the Service by performing and/or overseeing the full range of human resource requirements
Oversees and manages the daily activity for budget management, approves control point obligations, reconciliation for purchase card holders, and is responsible for all budget execution functions for all programs and audits pertaining to fiscal responsibility
Prepares and submits all resource requests Fiscal Service and maintains close liaison with Fiscal Service to resolve issues
Directs and performs all administrative functions that include administration, human resources management, budget and finance, and related administrative matters in support of the Service line
Qualification
Required
Applicants must meet all requirements by the closing date of this announcement - 02/03/2026
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement
For a GS-9 position you must have served 52 weeks at the GS-7
The grade may have been in any occupation - but must have been held in the Federal service
An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials
If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement
In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment
You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization
Examples of specialized experience would typically include - but are not limited to: Coordinating and monitoring the functions of administrative services within an office; managing budget activities; assisting with contracting functions and managing procurement; assisting with human resources functions to include recruitment - position classification - performance - training - etc.; preparing letters - reports and presentations; retaining procurement records and reconciliations; making space utilization recommendations; developing policies - procedures - communications and other documents and time management
Applicants may substitute education for the required experience
To qualify based on education for this grade level you must have successfully completed a master's or equivalent graduate degree - or 2 full years of progressively higher-level graduate education leading to such a degree - or an LL.B. or J.D. in a related field that demonstrates the knowledge - skills - and abilities necessary to do the work of this position
Applicants may also combine education and experience to qualify at this level
You must have a combination of specialized experience and education beyond One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study
If that information cannot be obtained from the school - 18 semester hours should be considered as satisfying the 1 year of full-time study requirement
Experience refers to paid and unpaid experience - including volunteer work done through National Service programs (e.g. - Peace Corps - AmeriCorps) and other organizations (e.g. - professional; philanthropic; religions; spiritual; community; student; social)
Volunteer work helps build critical competencies - knowledge - and skills and can provide valuable training and experience that translates directly to paid employment
You will receive credit for all qualifying experience - including volunteer experience
Note: A full year of work is considered to be 35-40 hours of work per week
Part-time experience will be credited on the basis of time actually spent in appropriate activities
Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment
Company
U.S. Department of Veterans Affairs
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Charles Worthington
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Helga Rippen
Chief Interoperability and Veteran Access Officer
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