Washington State Department of Health · 8 hours ago
Administrative Assistant 4, DCHS Office of the Assistant Secretary (AA 4) DOH8801
United States
Full-time
Remote
Mid Level
4+ years expThe Washington State Department of Health is seeking an Administrative Assistant 4 for the Division of Disease Control and Health Statistics. This role involves managing complex schedules and executive communications to ensure the division operates smoothly and efficiently.
Government Administration
Responsibilities
Manage the Deputy Assistant Secretary’s calendar, meeting logistics, and travel arrangements
Prepare background materials and correspondence for executive leadership
Track and coordinate approvals, signatures, and executive-level paperwork
Provide quality assurance for documents requiring executive review
Support recruitment activities, including scheduling interviews and organizing materials
Coordinate onboarding and offboarding processes for new and departing staff
Track payroll, attendance, and personnel-related documentation
Maintain division records, organizational charts, and administrative reports
Serve as backup to the senior administrative assistant during high volume periods
Coordinate newsletters, publications, and internal communications
Assist with special projects and emergency response administrative needs
Qualification
Required
Four (4) or more years of progressively responsible clerical, office or administrative experience
An associates degree or higher AND two (2) or more years of progressively responsible clerical, office or administrative experience
One (1) year of experience as an Administrative Assistant 3 OR two (2) years as an Administrative Assistant 2 within a government agency or other complex matrixed organization
Experience managing calendars, scheduling meetings, and coordinating logistics for multiple stakeholders
Experience preparing, proofreading, and formatting professional correspondence and administrative documents for leadership review or signature
Knowledge of administrative processes such as approvals, document tracking, records management, and office operations
Proficient in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, or comparable tools
Ability to handle highly confidential information with discretion and sound judgment
Ability to track multiple deadlines, prioritize work, and maintain accuracy in a high-volume environment
Ability to communicate clearly and professionally in writing and verbally with leadership, staff, and external partners
Preferred
Experience supporting executive leadership in a government, public health, healthcare, or similarly regulated organization
Experience coordinating or supporting HR-related administrative activities such as recruitments, onboarding, offboarding, or personnel documentation
Experience maintaining logs, trackers, or dashboards for approvals, projects, or executive workflows
Experience supporting special projects, process improvement efforts, or division-wide initiatives
Experience using collaboration or task-tracking tools such as Microsoft Planner, SharePoint, or similar platforms
Experience supporting emergency operations, continuity planning, or time-sensitive response efforts
Experience using Adobe Acrobat Professional, SharePoint, and Visio computer software
Advanced Proficiency in using Microsoft Power Point
Benefits
One of the most competitive benefits packages in the nation
Flexibility
Growth
Stability
Company
Washington State Department of Health
Washington State Department of Health (DOH) works with federal, state, tribal, and local partners to help people in Washington stay healthy and safe.
Founded in 1989Tumwater, Washington, US
1001-5000 employees
H1B Sponsorship
Washington State Department of Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (1)
2023 (1)
2021 (1)
Funding
Current Stage
Late StageLeadership Team
Annie Manning
Acting HR Business Partner Team Manager
Carrie Evans
Academic Affairs Director, Office of Strategic Partnerships
Recent News
2022-04-23
Company data provided by crunchbase