VARITE INC · 10 hours ago
Director's Assistant
Oakland, CA
Full-time
Hybrid
New Grad, Entry Level
$28/hr - $30/hrVARITE INC is a company seeking a Director's Assistant to support their senior leadership. The role involves managing calendars, arranging meetings, and assisting with various administrative tasks to ensure smooth operations for the directors.
Information Technology & Services
Responsibilities
Manage and prioritize calendar for Sr. Directors and Director
Arrange ongoing/recurring as well as ad hoc meetings and conference calls
Schedule conference rooms and set up audio visual tools
Coordinate and ensure meeting logistics are in place
Reschedule appointments
Greeting and escorting external parties to scheduled meetings
Proofread, edit, and format written correspondence, and documents for signature
Prepare or assist in preparing documents, reports, presentations, meeting materials
Process, distribute mail
Take mail to Post Office at times
Arranging conference facilities, catering
Prepare expense reports for Sr. Director and Directors
Assist with HR organization change requests (OCRs), and personnel change requests (PCRs)
Assist with entering time in timekeeping system
Complete building services requests
Backup other administrative assistants as required
Order (occasionally pick-up) and set up meals and refreshments for meetings and department events
Process required payments within deadlines
Address ad hoc work-related requests
Qualification
Required
Prior Client experience
Collaborative and nimble mindset
No problems with working in the office between 8 to 5 (assuming 1 hour total required breaks)
Calendaring, Scheduling & Meeting Logistics: Manage and prioritize calendar for Sr. Directors and Director
Arrange ongoing/recurring as well as ad hoc meetings and conference calls
Schedule conference rooms and set up audio visual tools
Coordinate and ensure meeting logistics are in place
Reschedule appointments
Greeting and escorting external parties to scheduled meetings
Proofread, edit, and format written correspondence, and documents for signature
Prepare or assist in preparing documents, reports, presentations, meeting materials
Process, distribute mail
Take mail to Post Office at times
Arranging conference facilities, catering
Prepare expense reports for Sr. Director and Directors
Assist with HR organization change requests (OCRs), and personnel change requests (PCRs)
Assist with entering time in timekeeping system
Complete building services requests
Backup other administrative assistants as required
Order (occasionally pick-up) and set up meals and refreshments for meetings and department events
Process required payments within deadlines
Address ad hoc work-related requests
Preferred
Prior Client experience
Benefits
Cell & internet can be expensed
Company
VARITE INC
VARITE has a definite spirit.
Founded in 2000
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Adarsh Katyal
President & CEO
Sue Patel Arora
Vice President Of Strategic Partnerships
Company data provided by crunchbase