University of Miami · 15 hours ago
Sr. Administrative Assistant (H)
Miami, FL
Full-time
Onsite
Mid, Senior Level
3+ years expThe University of Miami is a leading academic medical center providing patient care and medical education. They are seeking a Full Time Sr. Administrative Assistant to support the Neurology department with various clerical functions and office support activities to ensure efficient operations.
Higher Education
Responsibilities
Supports department and/or department leadership with daily clerical tasks
Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials
Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership
Plans meetings and takes detailed minutes, as needed
Answers phone calls, provides information to callers or connects callers to appropriate staff
Schedules appointments and updates calendars
Makes travel arrangements and reservations for department leadership and staff, as needed
Composes and types correspondence, such as informative materials; creates spreadsheets and presentations
Greets and provides general support to visitors
Develops and maintains department filing system
Provide comprehensive administrative and operational support to all Basic Science faculty
Perform document management tasks, including copying, faxing, scanning, and organizing materials for distribution, filing, and record-keeping
Manage incoming communications by handling faxes, distributing mail, and responding to internal and external inquiries via phone, email, and electronic systems
Maintain accurate tracking of faculty vacation and leave in accordance with Department and University policies
Process and submit faculty reimbursements, CME/non-CME expenses, and other financial transactions in compliance with University policies
Manage and coordinate faculty academic and administrative calendars, including scheduling meetings, interviews, conferences, lectures, and special events
Update, maintain, and format faculty Curriculum Vitae
Prepare, process, and track financial and administrative documentation such as IDRs, expense reports, purchase orders, and work orders, ensuring accuracy and timely completion
Utilize office management and productivity software (e.g., Microsoft Office, Excel) to support daily operations
Draft and prepare professional documents, agendas, correspondence, reports, presentations, and related materials
Qualification
Required
High school diploma or equivalent
Minimum 3 years of relevant experience
General knowledge of office procedures and operations
Ability to accurately prepare and maintain records, files, reports and correspondence
Ability to communicate effectively in both oral and written form
Ability to maintain effective interpersonal relationships
Ability to process and handle confidential information with discretion
Skill in completing assignments accurately and with attention to detail
Proficiency in computer software (i.e., Microsoft Office)
Benefits
Medical
Dental
Tuition remission
And more
Company
University of Miami
At UM you'll join a diverse and energized academic community.
5001-10000 employees
H1B Sponsorship
University of Miami has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (208)
2024 (151)
2023 (149)
2022 (121)
2021 (95)
2020 (114)
Funding
Current Stage
Late StageLeadership Team
Albertie Regalado
'Canes Science Bowl — Co-Founder and Co-President
Mark McPheron, FALU, CLU, FLMI
Co-Founder and Past President, and current member, University of Miami Cincinnati 'Canes Community
Recent News
Seattle TechFlash
2023-11-22
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