U.S. Department of Veterans Affairs · 6 hours ago
Supervisory Acquisition & Utilization Specialist
Muskogee, OK
Full-time
Onsite
Mid, Senior Level
$90K/yr - $116K/yr
1+ years expThe U.S. Department of Veterans Affairs is seeking a Supervisory Acquisition & Utilization Specialist to provide expert contract management across various service lines. The role involves supervising staff, managing procurement processes, and ensuring compliance with contract terms to support clinical and administrative functions.
GovernmentMedicalNational SecurityPublic Safety
No H1B
U.S. Citizen Only
Responsibilities
Directs - maintains - and carries out management duties involving many separate and distinct phases of operations within the Business and Procurement Planning and Purchasing sector in the Supply Chain Service
Supervises employees from separate but interrelated units and conducts semi-annual and annual performance reviews Assists subordinate staff with performance issues as necessary
Schedules and grants leave
And monitors overtime usage
Resolves informal complaints and grievances - discusses corrective actions with employees - and recommends appropriate disciplinary and/or adverse action
Plans - coordinates - and evaluates the logistical actions required to support the clinical and administrative mission that the organization provides
Establishes - expedites - and reviews the micro-purchase orders and consolidation of all procurement packages
Serves as the Approving Official for approving reconciled purchase card transactions
And exercises Ordering Officer Authority in determining best value and contract sourcing
Develops sole source justifications in relation to cost - limited availability or unusual nature
Negotiates performance requirements among multiple sites and service lines to obtain agreement and standardize enterprise equipment - supply - and/or service requirements
Prepares and processes requisitions and procurement packages to the Network Contracting Activity (NCA) for award for facility wide fund control activities
And interfaces with Fiscal/budget staff to resolve obligation and reconciliation issues
Furnishes instructions and explanations on new regulations and procedures
And prepares reports - briefs - and contract data for meetings - inspections - audits and in-progress reviews
Coordinates with leadership - staff - and other stakeholders to develop and execute acquisition strategies
And conducts analyses and recommends courses of actions
Monitors the procurement process from pre-award to final delivery of requirements
And ensures compliance with the terms of contracts
Advises on all phases of negotiation with the contract specialist/contracting officer for contract modifications - change orders - supplemental agreements - delivery order processes and all phases of contract administration
Performs other duties as assigned
Qualification
Required
Applicants must meet all requirements by the closing date of this announcement
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement
For a GS-12 position you must have served 52 weeks at the GS-11
The grade may have been in any occupation - but must have been held in the Federal service
An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials
If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement
In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment
To qualify for this position at the GS-12 level - SPECIALIZED EXPERIENCE: One (1) full year of specialized experience equivalent to the GS-11 level in the Federal Service
Specialized experience includes: serving as a team lead or senior specialist assisting with the direction and control of supply chain planning; handling contract related services - product acquisition - and procurement of items in a healthcare environment; overseeing contracts from pre-award to post-award; preparing procurement packages including development of requirement documents (e.g. performance work statements and objectives - cost benefit analysis - sole source justifications - etc.); developing and analyzing reports to make recommendations on acquisition and contracting issues; participating in negotiations throughout all phases of contract administration; and monitoring expenditures and reporting on deviations from contract terms
This position requires some degree of specialized knowledge and experience of logistics support activities in areas of acquisition management - contracting - purchasing - transportation - distribution - inventory management and control - expendable and non-expendable equipment - and warehouse operations
You will be rated on the following Competencies for this position: Administration and Management - Attention to Detail - Communication - Contracting/Procurement - Control of Funds - Leadership - Problem Solving - and Technology Application
Experience refers to paid and unpaid experience - including volunteer work done through National Service programs (e.g. - Peace Corps - AmeriCorps) and other organizations (e.g. - professional; philanthropic; religions; spiritual; community; student; social)
You will receive credit for all qualifying experience - including volunteer experience
Note: A full year of work is considered to be 35-40 hours of work per week
Part-time experience will be credited on the basis of time actually spent in appropriate activities
Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment
Work is primarily sedentary in nature
Requires occasional travel to conduct inspections of contract facilities or motor vehicles providing contracts for healthcare resources to ensure Joint Commission and safety requirements are met
Work is performed primarily in an office setting with adequate lighting - heating - and ventilation
Company
U.S. Department of Veterans Affairs
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10001+ employees
Funding
Current Stage
Late StageLeadership Team
Charles Worthington
Chief Technology Officer
Helga Rippen
Chief Interoperability and Veteran Access Officer
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