One Federal Solution · 1 month ago
Administrative Specialist II
Washington, DC
Full-time
Onsite
Senior Level
5+ years expOne Federal Solution is an innovative Professional Services provider with over 20 years of experience supporting Defense and Civilian agencies. They are seeking an Administrative Specialist II to provide advanced administrative, program, and office operations support critical to the effective day-to-day operation of the office.
Information ServicesInformation TechnologySecurity
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Performs administrative management functions in support of office, project, and program operations
Reviews, interprets, and applies administrative policies and procedures; develops and implements local office policies as needed
Maintains and improves administrative systems and processes to enhance office efficiency
Composes complex correspondence for signature, routes documents for action, and ensures timely follow-up
Greets visitors, answers, directs, and follows up on incoming calls, ensuring all issues are addressed promptly
Reviews outgoing correspondence for compliance with organizational procedures and policies
Assembles, compiles, and analyzes information for reports, responses to inquiries, and more detailed correspondence
Oversees preparation of meeting minutes, presentations, reports, and the filing and organization of project documentation
Utilizes Microsoft Word, Excel, PowerPoint, and Access to prepare detailed charts, spreadsheets, slides, and reports for management presentations
Collects, tracks, and analyzes administrative and program-related data to support decision-making
Coordinates with internal staff, management, and cross-functional teams to support workflow, work distribution, and administrative operations
Assists with procurement activities including preparation of purchase requests, review of purchase orders, and tracking of office supplies and non-expendable property
Supports property management activities including inventory tracking, reporting, and compliance with federal property management guidelines
Provides administrative, program, and financial support to ensure compliance with applicable procedures and regulations
Provides accurate and timely status updates to management
Performs other duties as assigned
Qualification
Required
Five (5) years or more of increasingly responsible administrative support experience, including at least two (2) years supporting executive-level management
One (1) year of specialized experience using quantitative and qualitative techniques to analyze and evaluate complex programs or projects
Excellent written and verbal communication skills
Strong attention to detail, organizational skills, and ability to manage multiple priorities in a fast-paced environment
Advanced ability to interpret and apply administrative policies and procedures
Intermediate to advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Access, and Outlook
Ability to provide guidance to staff on administrative processes and document preparation
Active Secret Clearance
Preferred
Bachelor's degree in Business Administration, Computer Science, or a related field preferred
Experience with program management, financial management, or automated program management systems is desirable
Company
One Federal Solution
One Federal Solution develops and implements solutions to your IT challenges-especially those involving specialized technologies.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Abdul Baytops
President and CEO
Recent News
Washington Technology
2024-12-10
Company data provided by crunchbase