Hire-Agency · 11 hours ago
Executive Assistant to the CEO
Draper, UT
Full-time
Onsite
Mid, Senior Level
$83K/yr - $105K/yr
5+ years expIncite Tax is a company focused on helping small business owners manage their finances more effectively. They are seeking an Executive Assistant to work closely with the CEO, providing high-level support and managing priorities to ensure the smooth operation of the business.
Staffing & Recruiting
Responsibilities
Executive Calendar Management: Manage the CEO’s schedule with high judgment; strategically balancing meetings, deep-work buffers, and shifting business priorities
Email Management: Own the CEO’s inbox. Triage incoming messages, draft/send responses on their behalf, and filter out low-value noise to ensure critical communications are surfaced immediately. This is a central, high-priority function of the role
Strategic Gatekeeping: Act as the primary filter for the CEO’s time and attention; evaluating requests, setting firm boundaries, and redirecting inquiries to the appropriate leads
Proactive Operations: Anticipate logistical needs and potential conflicts before they arise, including complex travel arrangements, deadlines, and operational bottlenecks
Stakeholder Coordination: Serve as a central hub for internal teams, leadership, and external partners to drive clarity, alignment, and follow-through on key initiatives
Office & Facility Ownership: Act as the primary point of contact for the Lindon office. Lead building management, vendor relations, and tenant communications to resolve issues independently
Administrative Excellence: Provide high-level support to the Leadership Team, maintaining internal workflows, documentation, and post-meeting execution
Process Optimization: Continuously identify and implement systems to improve executive efficiency and organizational health
Qualification
Required
C-Suite Support Experience: Minimum of 5+ years of experience of supporting a CEO or C-level leader in a high-accountability, high-pace environment where discretion and sound judgment are non-negotiable
Demonstrated Inbox Mastery: Extensive experience managing an executive inbox. You must be comfortable prioritizing, drafting, and sending responses, not simply monitoring or flagging messages
Adaptive Communication: Strong written and verbal communication skills, and a good sense for how to communicate differently with partners, vendors, and internal teams
Business-Minded & Operationally Aware: You understand how time management and execution connect directly to business outcomes and company profitability
High-Stakes Reliability: Calm and steady under pressure; able to handle urgent, ambiguous, or confidential situations with total integrity and professionalism
Organizational Excellence: Highly detail-oriented with the ability to manage competing priorities and ensure that nothing 'falls through the cracks.'
Relationship Management: Skillful at building rapport across leadership, staff, and external partners to move issues forward efficiently
Facility & Vendor Coordination: Comfortable owning building-related escalations and tenant communications without requiring this to be your primary execution focus
Continuous Improvement: A natural inclination to identify inefficiencies and streamline processes to improve how work gets done
Culture Fit: You are a team player who appreciates a lighthearted culture (dad jokes welcome) and remains calm under fire
Benefits
Comprehensive health insurance
401K with employer match
Paid Time Off (PTO)
14 paid holidays (including Christmas Eve through New Year’s Day)
Opportunities for professional development and career growth
Casual dress code (jeans and t-shirts encouraged)
Supportive culture that values work-life balance and employee well-being
Company
Hire-Agency
At Hire Agency, we're not just about filling vacancies; we're about forging futures.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase