Compass Forwarding Co., Inc. · 13 hours ago
Executive Assistant to the CEO
Queens, NY
Full-time
Onsite
Mid, Senior Level
$80K/yr - $110K/yrCompass Forwarding Co., Inc. is a well-established global logistics organization seeking a highly organized and detail-oriented Executive Assistant to support the CEO. The role involves managing the CEO's calendar, ensuring follow-through on commitments, and maintaining organized systems for information and correspondence.
AerospaceAir TransportationLogisticsShippingSupply Chain ManagementTransportation
Responsibilities
Translate conversations into action items
Track commitments and ensure follow-through
Create systems that reduce stress and mental load
Keep priorities visible and moving without adding pressure
Manage the CEO’s calendar with thoughtful prioritization and precision
Protect focus time and ensure adequate preparation for meetings
Prepare clear daily and weekly agendas
Anticipate scheduling conflicts and upcoming deadlines
Capture and track action items from meetings, calls, and discussions
Maintain clear task lists, timelines, and reminders
Follow up calmly and persistently until items are completed
Re-surface priorities without creating friction or stress
Maintain intuitive, well-organized systems for files, notes, and correspondence
Capture context and decisions to avoid repeated re-orientation
Ensure key information and documents are always easy to locate
Serve as a composed, professional first point of contact
Filter incoming requests and highlight true priorities
Draft or manage correspondence on behalf of the CEO when appropriate
Coordinate travel, itineraries, and logistics
Assist with preparation of presentations, reports, and briefing materials
Support special projects requiring structure and consistency
Handle sensitive information with discretion and care
Qualification
Required
Exceptionally strong organizational skills (non-negotiable)
Prior experience supporting a senior executive, founder, or CEO
Calm, steady demeanor in a dynamic environment
Strong written and verbal communication skills
High attention to detail and follow-through
Ability to manage multiple priorities without becoming reactive
Preferred
Are naturally methodical and structured
Find satisfaction in closing loops and keeping things orderly
Remain calm even when others are stressed or moving quickly
Prefer quiet competence over visibility or recognition
Take pride in reliability, preparedness, and follow-through
Company
Compass Forwarding Co., Inc.
Compass Forwarding is a boutique international logistics company tailoring air, land, and sea transportation services to the unique needs of each customer.
Founded in 1947
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase