George Mason University · 6 hours ago
Senior Space Planner
Fairfax, VA
Full-time
Hybrid
Senior Level
5+ years expGeorge Mason University is dedicated to providing a quality physical environment for its students, faculty, and staff. The Senior Space Planner will support strategic and operational space planning across the university's campuses, focusing on evaluating space needs and coordinating assignments and moves.
Education
No H1B
Responsibilities
Collaborate with the Director to manage the space request including reviewing requests and developing recommendations aligned with institutional priorities. Prepare documentation to include justification, options, and recommendations for review by the Space Administration Committee
Ensure collaboration with project managers, and move coordinators to assess space needs, assign space, and coordinate moves across academic, administrative, and research units
Analyze space utilization data to identify inefficiencies, opportunities for consolidation, and areas for reallocation or redesign
Develop space programs and concept diagrams that reflect unit needs, institutional priorities, and progressive space use models (e.g., shared workspaces, hoteling, hybrid work)
Conduct space feasibility assessments, including adjacency studies, occupancy modeling, and fit plans
Support the development of long-term space plans as part of the annual budget cycle, incorporating historical context, leadership vision, and competing priorities
Participate in planning meetings with unit stakeholders to gather requirements, document space needs, and propose solutions; and
Maintain awareness of industry benchmarks and trends in higher education space planning to inform recommendations
Ensure space data supports the Director’s strategic planning efforts by maintaining accuracy and providing actionable insights within Archibus and Lambent. The records shall be accurate and up-to-date space records, including room attributes, occupancy, departmental assignments, and utilization metrics
Coordinate with Facilities IT and external consultants on software upgrades, integrations, and enhancements from a user perspective
Collaborate with Facilities IT to ensure space standards and guidelines are documented and integrated into planning workflows
Create and maintain dashboards, reports, and visualizations using Archibus, AutoCAD, and Microsoft Teams to support space planning and executive decision-making
Develop and deliver user training for departmental Archibus users and support onboarding of new users; and
Document and implement continuous process improvements in space data workflows and reporting
Prepare recurring and ad-hoc reports, graphics, and presentations for internal stakeholders, including space utilization metrics, occupancy data, and planning scenarios
Support the bi-annual SCHEV Space Inventory and Classroom Utilization Reporting in coordination with Institutional Effectiveness and Planning
Assist with Facilities & Administrative (F&A) audits and functionalization surveys in collaboration with Fiscal Services
Lead or support twice-yearly academic and administrative unit location inventory audits, ensuring data accuracy and completeness; and
Respond to data requests from university committees, leadership, and external agencies, ensuring timely and accurate delivery
Serve as a key liaison to academic and administrative units for space planning and data validation
Collaborate with Interiors and Space Planning team members to coordinate moves, renovations, and space assignments
Facilitate discussions with unit stakeholders to understand operational needs, constraints, and long-term goals
Translate stakeholder input into actionable planning documents and visual presentations for executive review
Communicate planning recommendations and committee decisions to stakeholders in coordination with the Director; and
Support space-related initiatives and committee work as assigned by the Director
Related tasks assigned by the supervisor and department head
Qualification
Required
Bachelor's degree in related field, or an equivalent combination of education and experience
Generally, a minimum of 5 years of experience in space planning, facilities data management, or related functions in higher education, corporate, or institutional settings
Demonstrated knowledge of space management software such as Archibus, AutoCAD, or similar platforms
Demonstrated knowledge of space utilization metrics and how to apply them to planning decisions
Skill in analyzing space data and translating findings into actionable recommendations
Skill in managing complex datasets and maintaining accurate records
Skill in coordinating space assignments and moves in collaboration with project managers and move coordinators
Skill in developing space programs, concept diagrams, and feasibility assessments
Ability to communicate effectively with diverse stakeholders, including academic and administrative units
Ability to work independently and collaboratively in a fast-paced environment
Ability to synthesize complex data into executive-level presentations and infographics
Ability to support continuous improvement in space planning processes and technologies
Preferred
Bachelor's degree in related field
B.S. in interior design preferred
Experience working in a higher education environment
Experience supporting move coordination and space assignment processes
Knowledge of SCHEV reporting requirements and F&A functionalization audits
Familiarity with GIS, Lambent, eBuilder, and Microsoft Teams integration for space planning
Benefits
Lots of leave, including paid annual leave, paid holidays, paid sick leave, paid two-week winter break (please note – the break employees often receive during the holiday season is not regularly guaranteed and is subject to annual approval);
Free tuition, up to 12 credit hours during the academic year, and professional development. Yes, you can earn a college education while earning a salary.
Commuter Choice Transit Benefit;
Virginia Retirement System Hybrid Plan;
Patriot Perks discounts to restaurants, events, and more!
Health/dental/vision benefits;
Tuition dependent benefit (restrictions apply).
Company
George Mason University
George Mason University is an innovative, entrepreneurial institution.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$0.68MKey Investors
National Safety CouncilNational Institute of Standards and TechnologyVirginia Innovation Partnership Corporation
2025-06-25Grant· $0.05M
2024-04-03Grant· $0.2M
2023-08-03Grant· $0.07M
Leadership Team
Bassam Haddad
Director, Middle East and Islamic Studies Program
Ellen Laipson
Director, International Security Program
Recent News
2025-11-15
American Institutes for Research
2025-11-05
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