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IEEE · 8 hours ago

Temporary Administrative Assistant

Piscataway, NJ

Full-time

Onsite

New Grad, Entry Level

$28/hr - $32/hr

IEEE is a global organization that focuses on technology and innovation. They are seeking a Temporary Administrative Assistant to manage contracts, compliance, and financial documentation, supporting the operations of IEEE Smart Village's global programs.

Non-profit Organization Management

Responsibilities

Administering Project Support Agreements (PSAs) through ParleyPro/IEEE CMS

Managing DocuSign workflows

Overseeing annual Conflict of Interest compliance

Maintaining insurance and vendor documentation

Processing invoices and ETPRs

Supporting NextGen, Concur, and Bravo transactions

Preparing governance minutes

Maintaining enterprise databases

Supporting internal audits and donor reporting

Qualification

Administrative supportFinancial processingGoogle WorkspaceMicrosoft Office SuiteContract management toolsWorkflow systemsWritten communicationGovernance bodiesExperience in nonprofit operationsOrganizational skillsAttention to detailCollaboration skillsTime management

Required

Demonstrated experience in administrative support, operations, compliance, or financial processing

Strong proficiency with Google Workspace and Microsoft Office Suite

Experience with enterprise systems such as contract management tools, financial processing platforms, or workflow systems

Excellent organizational skills with strong attention to detail

Ability to manage multiple tasks, deadlines, and documentation workflows

Strong written communication skills, including meeting minutes and formal documentation

Ability to work collaboratively with global teams across time zones

Preferred

Familiarity with ParleyPro, DocuSign, NextGen, Concur, Bravo, ETPR, or similar enterprise systems

Experience supporting governance bodies, committees, or nonprofit operations

Experience with Smartsheet, Adobe Acrobat Pro, or grant management tools

Prior experience in a global or volunteer‑driven organization

Company

IEEE

Glassdoor4.1

IEEE is the world’s largest technical professional organization and is a public charity dedicated to advancing technological innovation and excellence for the benefit of humanity.

Founded in 1884

Piscataway, NJ, US

1001-5000 employees

http://www.ieee.org

Funding

Current Stage

Late Stage

Leadership Team

Sophia Muirhead

IEEE Executive Director and Chief Operating Officer

Adarsh Ravi

Founder & Chair - IEEE Microsystems Boston Chapter

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