The Bishop's School · 21 hours ago
Administrative Assistant to the Assistant Head of School
San Diego, CA
Full-time
Onsite
New Grad, Entry Level
$65K/yr - $71K/yrThe Bishop's School is an independent, all gender college-preparatory school located in La Jolla, California. They are seeking an Administrative Assistant to provide general administrative support to the Assistant Head of School for Adolescent Learning and Development, ensuring a positive atmosphere and high level of customer service while managing various tasks and projects.
EducationPrimary EducationSecondary Education
Responsibilities
Maintain a welcoming and positive atmosphere in the office, acting as a knowledgeable first point of contact
Provide a high level of “customer service” to all constituencies interacting with the office
Work closely with the Administrative Assistant to the Student Services Team to support students throughout the day in troubleshooting issues, providing or guiding them to find needed information
Monitor student movement in the general office area ensuring that they reach their intended destination
Support the AHSALD and other administrators with the construction of class schedules for each term
Ensure that key School events are added to the master calendar
Process School event requests including service activities
Execute event-related tasks according to established timelines
Assist with the 8th Grade Night of Achievement
Facilitate approval process for field trip requests; support faculty and administrators with accurate and complete information and act as liaison with trip sites, as needed
Working with the sponsoring faculty member and business office, provide support in the development of field trip budgets and reconciliation of expenses
Manage the permission slip process for field trips
Work with the transportation manager to arrange transportation for trips
Work with the food services team to arrange refreshments, as needed, for trips and events
Work with the events team to oversee logistical details of student events, as needed
Provide accurate and timely information to families regarding field trips and events
Order supplies as needed
Provide back-up support for the School receptionist, filling in during lunch breaks and occasional absences
Maintain high standards of professionalism, confidentiality, and integrity
Other duties as assigned
Qualification
Required
Bachelor's or associate's degree preferred
Previous experience in an administrative support role, prior school experience highly desirable
Outstanding time management skills and attention to detail and accuracy
Ability to manage numerous tasks and projects simultaneously, anticipate and meet deadlines, problem solve independently as well as effectively work in a team environment
Commitment to providing a high-level of customer service
Proficiency with Google Workspace and aptitude for learning new technology
Benefits
Generous compensation
A menu of medical plan options
Dental and vision plans
Generous retirement plan contribution plus match
Paid vacation
Numerous paid holidays throughout the year
Daily lunch prepared by the School's Food Service team when school is in session
Company
The Bishop's School
The Bishop's School is an academic environment that pursues intellectual, creative and athletic excellence in the episcopal tradition.
Founded in 1909Pune, Maharashtra, IND
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Pam Duffy
COO/CFO
Emily Wilson Hassig, CFRE
Chief Advancement Officer
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