City of Plantation · 1 month ago
ASSISTANT FLEET SPECIALIST
Plantation, FL
Full-time
Onsite
Entry Level
2+ years expThe City of Plantation is seeking an Assistant Fleet Specialist to support the Fleet Services Division of the Public Works Department. This role involves performing general clerical support duties, assisting in complex administrative work, and maintaining records related to fleet management.
GovernmentInformation ServicesResidential
Responsibilities
Assigns unit numbers and initiates records in Hansen for all new vehicles and equipment; initiates work orders to prepare equipment and vehicles for service; maintains current records; prepares paperwork for the transfer and disposal of equipment and vehicles; expires units and close out records when units are sold or destroyed; scans and attaches disposal documents in the Hansen system
Obtains vehicle registrations; scans and attaches to vehicle file in Hansen
Reconciles vehicle records maintained by Fleet Management with Financial reporting documents
Coordinates vendor application process by directing new vendors to the City registration program. Obtains updated vendor records when requested
Processes all Fleet Management invoices: code invoice by account number, inputs payment batches into payment system, submits to finance for payment. Scans and files invoices
Reconciles Hansen report of materials issued from stock with financial reports; resolves discrepancies
Administers fuel system: prepares requests for ordering fuel, completes fuel delivery reports; issues, replaces and cancels vehicle and equipment fuel cards; inputs employee card information, periodically reviews and purges records; prepares monthly report for Finance on department charges for fuel
Receives, stores, records and issues supplies, maintains inventory in stockroom
Maintains and organizes the efficient and proper storage of supplies, materials and records
Performs basic accounting as it relates to maintenance of inventory records
Inputs and updates various data and information on computer
This position does not have final procurement authority
Executes purchase orders authorized by the department director
Performs other duties as assigned
Qualification
Required
Considerable knowledge of modern office terminology, methods, practices and procedures
Knowledge of business English, composition, spelling, punctuation, grammar and arithmetic
Knowledge of proper telephone etiquette and procedures
Knowledge of modern information systems, and standard software applications such as Word, Windows, Outlook and Excel and the ability to learn new applications
Ability to maintain confidentiality, prioritize work assignments and to work independently
Ability to work well under pressure and stress, handle multiple tasks, prioritize and organize work assignments
Ability to understand and carry out instructions and to complete work assignments correctly
Ability to establish and maintain an effective working relationship with other employees, City officials and the general public
Skilled in the rapid and accurate operation of personal computers and other standard office equipment
A High School Diploma or General Equivalency Diploma (GED)
Two (2) to three (3) years of progressively responsible experience/or equal formal training in fleet services
Must have a valid Florida driver's license
Any equivalent combination of education, experience and training which provides the required knowledge, abilities and skills may be considered
Benefits
Vacation
Holiday
Sick leave
Medical
Dental
Life insurance
Access to an onsite clinic offering exceptional care at no cost
Robust wellness program
Company
City of Plantation
City of Plantation is a government group that provides job opportunities, building permits, tax receipts, and property information services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Brian Mercer
Regulatory Compliance & Lab Manager/ QA/QC Officer
Jason Nunemaker
Chief Administrative Officer (CAO)
Recent News
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