Penn Medicine, University of Pennsylvania Health System · 10 hours ago
117000 Department Coordinator
Philadelphia, PA
Full-time
Onsite
Mid LevelPenn Medicine is dedicated to providing high-quality patient care, conducting innovative research, and educating future leaders in medicine. The Department Coordinator is responsible for complex administrative functions within the Pathology and Laboratory management team, including oversight of daily operations, regulatory compliance, and high-level support for meetings and reports.
BiotechnologyEducationHealth CareMedicalTraining
Responsibilities
Manages all calendar scheduling for COO & Sr. Director of Clinical Operations. Ensures all logistics are complete and confirmed. Provides background material/documentation for meetings and sends reminders of meetings to participants
Collects and compiles data and other materials for reports, presentations, budgets, correspondence and board reports. Collates and assembles reports and documents as required. Provides meeting summaries/minutes
Attends meetings as required, participates on committees as requested and provides necessary follow-up support to advance initiatives that support operations
Drafts and edits Microsoft Office presentations, scripts, talking points, leadership messages and other communications as it relates to both internal and external outreach. Ensures messages are appropriately written for targeted audiences
Plans, edits, and writes content for a variety of internal communications mediums, such as staff intranet, newsletters or regular email bulletin
Ensures internal communication messages are consistent across all mediums and for different departments of the organization
Generates reports and gathers data for leadership. Synthesize data into digestible formats for the requester. Manage the process for generating and distributing detailed turnover reports
Assist with compliance efforts: follow up directly with managers and employees regarding non-compliance. Work collaboratively with corporate compliance as needed
Process invoices and assist with other budgetary responsibilities. Order office supplies
Coordinate entity policies in conjunction with corporate human resources. Responsible for tracking expired policies and preparing policies for signature. Post policies on appropriate platforms
Serve as the point of contact for department scheduling. Secure conference rooms and catering and maintain correspondence related to meetings and events. Point of contact for email and print correspondence
Serve as backup for Executive Assistant for the department Chair. Partner with EA to provide support for the Chair as needed
Qualification
Required
Bachelor of Arts or Science (Required)
Benefits
Comprehensive compensation and benefits program
Prepaid tuition assistance programs
Company
Penn Medicine, University of Pennsylvania Health System
Penn Medicine is a world leader in academic medicine, setting the standard for cutting-edge research, compassionate patient care, and the education of future health care professionals.
Founded in 1765
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$70.9MKey Investors
BIRD FoundationWarren Alpert FoundationNational Cancer Institute
2025-01-22Grant
2023-01-03Grant· $9.7M
2022-08-18Grant· $5.7M
Leadership Team
Kevin Mahoney
Chief Executive Officer of University of Pennsylvania Health System
John Donohue
Vice President, Enterprise Services
Recent News
The Philadelphia Inquirer
2026-01-03
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