Portland General Electric · 4 hours ago
Procurement Administrative Assistant
Clatskanie, OR
Full-time
Onsite
Senior Level
$26.46/hr - $39.69/hr
5+ years expPortland General Electric is committed to advancing innovative clean energy solutions. The Procurement Administrative Assistant will provide comprehensive administrative support to a manager and their team, enhancing efficiency and supporting business goals across the organization.
Electrical DistributionEnergyRenewable Energy
Responsibilities
Provides administrative support to a manager and her/his team(s) or a facility; receives visitors, callers and incoming mail and refers to appropriate staff member or PGE department or independently handles routine matters; uses software applications to prepare emails, correspondence, reports, presentations, agendas, meeting minutes, etc.; independently responds to routine correspondence and inquiries. Serves as resource for day-to-day questions and problem solving in administrative arena
Purchases a variety of supplies, services and equipment using purchasing cards and informal acquisition procedures; reconciles purchasing card statements; initiates purchase requisitions for direct purchases and inventory; coordinates with vendors to ensure on- time delivery of the best, most cost- effective materials and services; expedites all critical purchases as needed; tracks status of all purchase requisitions and purchase orders; coordinates with Sourcing and Contracts staff to ensure compliance with all corporate policies; administers service contract(s) for manager or facility
Maintains supplies of items such as office supplies and other consumables. Conducts physical cycle counts and updates inventory records; maintains automatic reorder system for inventory; enters items and vendors into applicable inventory management systems
Coordinates with Information Technology and other staff in maintaining interfaces for various systems; enters data into various systems; performs database maintenance activities; provides expertise to other team members regarding functional user interface procedures and processes for software applications and systems
Qualification
Required
High school diploma or equivalent
Five or more years in progressive administrative support and secretarial positions or a related field
Intermediate knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition and grammar
Intermediate knowledge of clerical/administrative procedures, requirements and techniques involved in carrying out the work of an organization
Intermediate skills in applying procedures and practices within the framework of established guidelines
Intermediate knowledge of the organization, functions, key personnel and sources of information of the department/facility served
Intermediate knowledge of purchasing methods for materials and equipment
Basic knowledge of state and federal employment and wage and hour laws
Basic knowledge of PGE's policies, procedures, benefit plans and collective bargaining agreement
Working knowledge of PGE's sourcing/contracting policies and procedures
Intermediate computer skills using administrative software applications: Microsoft Office (Word, Excel, PowerPoint, SharePoint), eRecords, Maximo, Peoplesoft, Powerplant, myTime and other corporate software systems for entering and processing data
Working skills using office equipment, including copiers, printers and phones
Working database management skills
Intermediate business process interrelationships skills
Intermediate decision-making skills
Intermediate influence skills
Intermediate interpersonal skills
Intermediate negotiation skills
Intermediate organization and prioritization skills
Intermediate problem-solving skills
Advanced written and oral communication skills
Working delegation skills
Valid driver's license
Ability to adhere to set response times, deadlines and time-sensitive tasks
Ability to follow accuracy standards
Ability to follow through on decision-making tasks
Ability to interact effectively and collaboratively within a team environment
Ability to communicate and problem solve when under stress
Ability to respond and adapt to frequent change
Ability to accept and demonstrate self-awareness when provided constructive feedback
Ability to discern feedback and acknowledge ownership of areas of improvement
Ability to avoid future mistakes by applying reasonable skills to new but similar work situations or tasks
Ability to successfully collaborate with peers, managers and others within the organization
Demonstrates sound memory
Ability to process new information to be applied consistently to work tasks
Ability to adhere to pre-established schedule, including start/stop time and break/lunch schedule
Ability to work long hours
Ability to work a variable schedule
Ability to consistently meet attendance standards for regular, reliable, predictable, full-time attendance
Benefits
Performance-based incentive bonus
Total rewards package
Company
Portland General Electric
Portland General Electric (PGE) is a vertically integrated electric utility engaged in the generation, purchase, transmission.
1001-5000 employees
H1B Sponsorship
Portland General Electric has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (30)
2024 (24)
2023 (13)
2022 (26)
2021 (26)
2020 (17)
Funding
Current Stage
Public CompanyTotal Funding
$379.5MKey Investors
US Department of Energy
2023-05-10Grant· $4.5M
2022-10-25Post Ipo Equity· $375M
2006-04-03IPO
Leadership Team
Maria Pope
President and Chief Executive Officer
Joseph Trpik
Senior Vice President and Chief Financial Officer
Recent News
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