State of Utah · 12 hours ago
Office Specialist II - Richfield
Sevier County, UT
Full-time
Onsite
Mid Level
3+ years expThe Utah Department of Transportation (UDOT) is seeking a proactive and detail-oriented professional to join their Region Four team as an Office Specialist II. This role involves providing critical administrative, financial, and organizational support to the management team and the public, ensuring exceptional service and efficient office operations.
GovernmentInformation TechnologyLaw Enforcement
Responsibilities
Provide high-level administrative support to the Region Four Management Team, including managing calendars, scheduling travel (vehicles/hotels), and coordinating complex meeting logistics
Prepare agendas, facilitate monthly staff and Preconstruction Manager meetings, and ensure accurate minute-taking and task follow-up
Draft, edit, and proofread technical reports, news releases, brochures, and professional correspondence for accuracy and impact
Manage essential office operations: ordering supplies, maintaining flag protocols, managing key card access, and overseeing mail distribution
Serve as the primary point of contact for patrons, managing the reception area and responding to inquiries with a focus on exceptional service
Act as a liaison between the Region office, consulting firms, and other state agencies
Assist in the strategic development and execution of the Department’s public outreach initiatives and creative projects
Analyze and summarize data for critical regional reports (T-65, P-Card, Fleet Maintenance)
Monitor and interpret results to provide actionable recommendations to management
Oversee internal accounts and programs, including the "Extra Mile" recognition program
Lead the coordination of regional events, including career achievement awards, retirement lunches, service projects, and staff picnics
Support warehouse operations and manage on-site amenities to ensure a smooth-running work environment
Qualification
Required
Has 3+ years of experience working in a professional office or administrative environment
Demonstrates high proficiency in both G Suite (Google Drive, Sheets, Docs) and Microsoft Office, along with experience in Adobe Professional and video conferencing platforms
Possesses the ability to write clearly and speak professionally with diverse stakeholders
Exercises sound independent judgment and remains resourceful under pressure or changing conditions
Displays sensitivity, tact, and professionalism when working with various personality types
Preferred
Prior experience or knowledges within the Transportation or Civil Engineering industry
A background in public relations or communications
Benefits
Great health and retirement benefits
Positive work-life balance
Company
State of Utah
State of Utah provides links to government information sites and departments.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Chris Williamson
Chief Technology Officer
Daniel Frei
Chief Financial Officer- Department of Technology Services
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