Sigmatech · 17 hours ago
Associate Operations Support Specialist (Operations Coordinator)
Arlington, VA
Full-time
Onsite
Mid Level
3+ years expSigmatech is the Office of the Deputy Assistant Secretary of the Army for Defense Exports and Cooperation, managing the Army's Security Assistance and Armaments Cooperation programs. As an Associate Operations Support Specialist, you will provide foundational organizational and administrative support to ensure the seamless execution of daily activities within the directorate.
E-LearningEducationTraining
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Provide comprehensive coordination and logistical support for all directorate meetings, including internal sessions, interagency engagements, and meetings with international partners
Manage the scheduling of meetings, preparation of conference rooms, and operation of equipment (e.g., VTC, classified/unclassified AV systems) for hybrid and in-person engagements
Compile, format, and distribute meeting notes and action items within 24 hours of meeting conclusion, as directed by government personnel
Deconflict and synchronize organizational calendars across DASA DE&C and with external stakeholders, identifying potential scheduling issues for government resolution to ensure senior leader availability for critical engagements
Serve as a primary point of contact for the directorate, managing correspondence and coordinating visitor access and support as needed
Serve as the directorate's lead for tracking all internal and external taskers using the Army Enterprise Task Management Software Solution (ETMS2), providing status updates, reports, and alerts to government personnel to ensure all deadlines are met
Prepare and consolidate recurring reports, such as Weekly Activity Reports (WARs) and other status updates, for directorate leadership
Manage the directorate's information repositories (e.g., SharePoint, shared drives), ensuring documents are properly stored, organized, and accessible to the team
Coordinate all travel for directorate personnel using the Defense Travel System (DTS), including preparing authorizations and processing vouchers
Compile and prepare trip books and read-ahead materials for senior leader travel and key engagements
Manage the onboarding and offboarding process for all directorate personnel, including coordinating for accounts, equipment, and access, and maintaining recall and personnel rosters
Oversee office logistics, including managing office supply inventory, placing orders, coordinating for IT and facilities support, and ensuring the operational readiness of all office equipment
Qualification
Required
Must possess and maintain an active SECRET security clearance
A Bachelor's degree from an accredited university is required
A minimum of 3 years of professional experience in an operational support, executive assistant, or administrative management role
Demonstrated experience supporting senior-level military (O-5/O-6) or civilian (GS-14/GS-15) leaders in a fast-paced environment is highly required
Expert-level proficiency with the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and Adobe Acrobat
Exceptional organizational, time-management, and multitasking skills with a high degree of attention to detail
Excellent written and verbal communication skills, with the ability to professionally interact with senior leaders, U.S. interagency partners, and foreign officials
Must be a proactive problem-solver, capable of working independently with minimal supervision on recurring tasks
Preferred
A degree in Business Administration, Management, Communications, or a related field is preferred
Experience with the Defense Travel System (DTS) and the Army Enterprise Task Management Software Solution (ETMS2) or similar formal tasking systems is highly preferred
Company
Sigmatech
Sigmatech provides management, training, and eLearning solutions.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Thomas Fee
Space Sys Engineering & Tech Asst (SSETA) support to the USSF/COO A - Satellite Control Network SME
Tim Adam, PMP
Vice President and Director, Washington DC Operations
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