Adobe · 14 hours ago
Sr Administrative Assistant
San Jose, CA
Full-time
Onsite
Senior Level
$76K/yr - $158K/yr
5+ years expAdobe is a company focused on changing the world through digital experiences. They are seeking a motivated Sr. Administrative Assistant to provide administrative support for the Corporate Strategy and Incubator leadership team, collaborating with senior leaders and managing complex scheduling and projects.
Artificial Intelligence (AI)ConsultingEnterprise SoftwareGraphic DesignImage RecognitionPhoto EditingSaaSSoftwareUX DesignWeb Design
Responsibilities
Extensive scheduling for Sr. Director and Directors, calendar coordination and managing complex, cross-geo multi-time-zone and changing calendars, working through scheduling roadblocks while optimizing for the needs and priorities of the business
Filter and manage requests for internal & external commitments for above
In collaboration with VP EA, coordinate special projects including: offsites, team building activities, and all-staff meetings. Assist in coordinating and communicating about organization-wide engagement and social events
Be available to provide onsite support for meetings
Manage budget for team activities, working with the VP's EA or equivalent experience and Finance
Help onboard new team members (e.g. equipment, first week 1:1 scheduling, welcome gifts, working with hiring managers.)
Regularly collaborate with cross-functional Administrative & Executive Assistants to create a harmonious support network for our leaders, amplifying their effectiveness. Provide back up for vacation/illness
Anticipate and resolve challenges with initiative and efficiency; proactively identify ways to improve how we work
Showcase Project Management skills as well as prioritizing work and balancing several workstreams at a time
Maintain organization distribution lists and charts, ability to review data with a keen attention to detail
Support and own specialist projects on an as-needed basis
Qualification
Required
BA/BS degree preferred or 5 + years of administrative experience or equivalent practical experience
Understanding of Adobe's business priorities and workstreams to aid in optimal decision-making
Strong organizational skills, attention to detail and exceptional ability to prioritize conflicting demands and meet deadlines with little direction
Positive, proactive, and can-do attitude in a fast-paced, ever-changing global environment
Take initiative, regularly identifies process improvements and ways to streamline complex efforts
Excellent written and interpersonal communication skills
Ability to handle confidential information with integrity and exercise discretion
Technical proficiency with productivity applications from Adobe, Microsoft, Slack and others
Eagerness to build a network with other administrative and executive assistants at Adobe and cooperate as a team
Ability to travel occasionally to provide support at events/conferences. Reliable and highly accessible. Available in the office during normal working hours and available after hours, as needed
Benefits
Long-term incentives in the form of a new hire equity award
Company
Adobe
Adobe is a software company that provides its users with digital marketing and media solutions.
10001+ employees
H1B Sponsorship
Adobe has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1160)
2024 (1217)
2023 (750)
2022 (878)
2021 (742)
2020 (477)
Funding
Current Stage
Public CompanyTotal Funding
$2.5MKey Investors
Apple
1986-08-20IPO
1984-10-01Series Unknown· $2.5M
Leadership Team
Shantanu Narayen
CEO
Dan Durn
Chief Financial Officer
Recent News
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