Elderly Housing Development & Operations Corporation (EHDOC) · 6 hours ago
Administrative Assistant I
Miami Beach, FL
Full-time
Onsite
New Grad, Entry LevelElderly Housing Development & Operations Corporation (EHDOC) is seeking an Administrative Assistant I to provide essential administrative support for HUD and Tax Credit programs. This role involves managing documentation, compliance tracking, data entry, and tenant communications related to affordable housing and regulatory compliance.
Elder CareNon ProfitProperty DevelopmentResidential
Responsibilities
Assist in maintaining tenant files, ensuring they are complete, organized, and compliant with HUD and Tax Credit program regulations
Prepare and file documentation related to tenant eligibility, income verification, lease agreements, and recertifications
Help ensure that all required forms, reports, and documents are submitted on time and meet compliance requirements
Input tenant and program-related data into housing management systems and tracking tools
Maintain accurate records and files (both physical and electronic) related to HUD and Tax Credit programs
Assist in the preparation of compliance reports and ensure the integrity of data for audits and inspections
Act as a point of contact for tenants, answering questions related to the HUD and Tax Credit programs, including eligibility and recertification processes
Support property management in maintaining compliance with both Low-Income Housing Tax Credit (LIHTC) and HUD regulations, including income certifications, eligibility verifications, and annual recertifications
Assist with the communication between property managers, tenants, and government agencies
Help coordinate tenant recertification activities, ensuring required documents are collected and processed in a timely manner
Provide general administrative support, including answering phones, scheduling meetings, and handling office correspondence
Assist in organizing office meetings, preparing agendas, and taking notes or minutes when required
Manage office supplies, ensuring inventory is well-stocked and ordering supplies as needed
Perform other tasks as assigned by property management, including assisting in lease-ups, managing waiting lists, and other administrative functions
Help schedule and coordinate HUD property inspections, assisting in the preparation of necessary documentation
Assist with the coordination of audits, ensuring all required documents are available and accurate
Process incoming and outgoing mail and packages
Assist in maintaining the office filing system and managing documents related to tenant and program activities
Support with other administrative tasks and projects as needed
Qualification
Required
High school diploma or equivalent required; some college coursework in property management, business administration, or related fields is a plus
No prior experience required, but previous administrative, office, or customer service experience is a plus
Strong attention to detail and organizational skills
Ability to follow instructions and manage time effectively
Proficient in Microsoft Office Suite (Word, Excel, Outlook)
Excellent communication skills (both written and verbal)
Ability to maintain confidentiality and handle sensitive information
Ability to work independently as well as part of a team
A positive, professional attitude and willingness to learn
Preferred
Familiarity with HUD regulations and Low-Income Housing Tax Credit (LIHTC) programs is a plus
Experience working with property management systems or databases
Bilingual skills (English/Spanish) are a plus
Company
Elderly Housing Development & Operations Corporation (EHDOC)
Elderly Housing Development & Operations Corporation (EHDOC) develops and manages safe, secure, and affordable housing for senior citizens across the United States.
Founded in 1978
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Melanie Ribeiro-Ayeh
President and CEO
Irene Phillips
Chief Financial Officer
Company data provided by crunchbase