Boston Children's Hospital · 1 hour ago
Sr. Administrative Associate (Fetal Care & Surgery Center)
Boston, MA
Full-time
Onsite
Entry, Mid Level
2+ years expBoston Children's Hospital is a leading healthcare institution dedicated to providing exceptional care to children. They are seeking a Sr. Administrative Associate to manage daily administrative operations, oversee recordkeeping systems, and coordinate departmental programs and events.
Health CareHospitalMedical
Responsibilities
Assisting Director, Manager or Chief of Service in managing daily administrative operations of a clinical service, medical/surgical practice, and business or management office
Leads and directs administrative support services for department
May plan work schedules to ensure adequate coverage for administrative functions
Recommends and assists in development and implementation of departmental administrative policies and procedures
Monitors and maintains department recordkeeping systems, including highly sensitive and/or critical administrative and financial data
Oversees input of information into databases and spreadsheets, monitors data validity, compiles, prints and distributes reports as needed
Monitors and reconciles budget reports and department expenses, researching and resolving errors or discrepancies
Collects, organizes and prepares information, documents and other materials for preparation of annual budget, grant applications
Prepares, verifies and monitors departmental payroll and maintains records
Monitors review dates, terminations and other personnel actions and initiates forms and documents
Initiates, routes and tracks forms such as purchase orders, payment requisitions and physician reappointment forms
Coordinates administration of departmental fellowship and/or residency programs, training grants and related programs
Collects, prepares, routes and tracks required appointment, credentialing and licensure documents
Plans, prepares and organizes admin requirements for seminars, conferences and other programs or events
Obtains and organizes planning information, prepares or orders publicity materials and advertisements, reserves event location and supplies, equipment and services
Schedules appointments and meetings and maintains supervisor's calendar
Reserves meeting locations, orders supplies and services and prepares agenda
Prepares travel arrangements, including airline reservations and hotel accommodations
Monitors and maintains department supply inventory and computer equipment
Serves as liaison to support service departments to request and coordinate services
Transcribes and types from recorded dictation or rough draft correspondence, reports, manuscripts, charts and other materials including highly complex and/or confidential financial/business documents
Proofreads and edits materials for accuracy, consistency and clarity
Qualification
Required
High school diploma or GED required
Minimum of two years of administrative work experience required
Work requires the analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles
Work requires the ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations
Benefits
Flexible schedules
Affordable health, vision and dental insurance
Child care and student loan subsidies
Generous levels of time off
403(b) Retirement Savings plan
Pension
Tuition and certain License and Certification Reimbursement
Cell phone plan discounts
Discounted rates on T-passes
Company
Boston Children's Hospital
Boston Children's Hospital is a 404-bed comprehensive center for pediatric health care.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Gilson Mendes
CEO and Founder
Paul Donovan
Senior Advisor to the CEO for Public Affairs
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