Insomniac Events · 21 hours ago
Vibee - Seasonal Project Manager
Las Vegas, NV
Part-time
Onsite
Mid Level
$25/hr - $35/hr
3+ years expInsomniac Events is looking for a highly motivated self-starter to join their Vibee team as a Seasonal Project Manager. This role involves planning and executing curated experience events and festival integrations, ensuring smooth project management and communication with stakeholders.
ConcertsMedia and EntertainmentMusicPerforming Arts
No H1B
Responsibilities
Project Management Support the daily flow of projects, helping to track timelines, project progress, and providing updates as needed to key stakeholders
Assist in the creation and management of labor schedules and budgets with guidance from the Senior Producer and production team
Coordinate on-site schedules and help distribute task lists to ensure the smooth execution of builds and strikes
Provide occasional assistance to the site operations team for tasks such as equipment auditing and tracking as needed
Assist with other special projects assigned by the executive lead or production manager as needed
Reporting Support the preparation of cash spending reports, P-Card tracking, and per diem coordination in collaboration with the finance team
Assist in gathering quotes, tracking expenses, and supporting invoice reconciliation after events, under the supervision of the Senior Producer
Administration Assist in managing the seasonal staff roster and provide support for the onboarding process, coordinating with HR
Assist with timekeeping and payroll functions for seasonal staff, working in coordination with HR
Help prepare necessary documents such as day sheets, dispatch guides, and other materials for the site operations and production teams
Managing project management programs and ensuring that the programs meet assigned deadlines from program ideation through to execution
Communication Act as a key point of contact for internal communication
Collaborate with the Front of House (FOH) and Back of House (BOH) teams to streamline workflows during the event planning process
Provide clear and timely communication with relevant stakeholders as directed
Qualification
Required
3-5 years of experience in live event production or project coordination (experience with large-scale events is a plus)
Ability to manage project timelines and communicate effectively with teams
Familiarity with project management tools such as Google Suite, Airtable, and Asana
A collaborative team player with an ability to adapt to fast-paced environments
Strong organizational skills and attention to detail
Ability to handle occasional physical tasks and on-site event support
Company
Insomniac Events
Insomniac, Inc. is an Entertainment company based out of Beverly Hills, Los Angeles, CA, United States probably best known for promoting EDC
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Pasquale Rotella
CEO / Founder
Maureen Valker-Barlow
SVP Partnerships
Recent News
digitalmediawire.com
2025-10-03
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