Select Source International · 22 hours ago
Executive Admin Assistant
North Chicago, IL, US
Full-time
Onsite
Mid LevelSelect Source International (SSI) is a distinguished staffing company with nearly 25 years of experience, renowned for delivering top-tier workforce solutions encompassing staffing, recruiting, and managed services. The Executive Admin Assistant will provide advanced administrative support to team leaders and interact with high-level executives while ensuring compliance with corporate policies.
ConsultingFinancial ServicesInformation Technology
Responsibilities
Provides Advanced admin support to the team leaders. May provide back-up support to other team staff, as needed
Responsible for compliance with applicable Corporate and Divisional policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable)
Interact with high-level executives and handle confidential or business-sensitive information
May include some support for tracking budget expenditures
Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations
Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel and Expense website and employee performance management systems (as applicable)
Coordinates new employee office set-ups and onboarding
May train/coordinate work for new administrative assistants
Responsible for all administrative functions for Global Security, such as:
Answering phones
Calendar management, proactively solving conflicts
Handling Teams/Zoom and general Telepresence setups and acting as liaison for remote access issues
Scheduling travel and processing expense reports
Managing correspondence and scheduling couriers as well as preparing FedEx labels and managing shipments
Ordering office supplies
Processing invoices
Meeting/event planning and catering
Creating or modifying business documents
Preparing presentations from source materials
Preparing binders and other large copy requests
Requesting publications/articles
Onboarding various contracted vendors; and Operates with general instruction and some supervision
Qualification
Required
Provides Advanced admin support to the team leaders
May provide back-up support to other team staff, as needed
Responsible for compliance with applicable Corporate and Divisional policies and procedures
Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable)
Interact with high-level executives and handle confidential or business-sensitive information
May include some support for tracking budget expenditures
Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations
Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel and Expense website and employee performance management systems (as applicable)
Coordinates new employee office set-ups and onboarding
May train/coordinate work for new administrative assistants
Responsible for all administrative functions for Global Security
Answering phones
Calendar management, proactively solving conflicts
Handling Teams/Zoom and general Telepresence setups and acting as liaison for remote access issues
Scheduling travel and processing expense reports
Managing correspondence and scheduling couriers as well as preparing FedEx labels and managing shipments
Ordering office supplies
Processing invoices
Meeting/event planning and catering
Creating or modifying business documents
Preparing presentations from source materials
Preparing binders and other large copy requests
Requesting publications/articles
Onboarding various contracted vendors
Operates with general instruction and some supervision
Company
Select Source International
Select Source International (SSI) is an award-winning global leader in Consulting and Staff Augmentation, helping businesses thrive across IT, Healthcare, Finance & Accounting, Human Resources, Engineering, Energy & Utilities, Manufacturing, Administrative, Operations & Logistics, and more.
Founded in 1999
501-1000 employees
H1B Sponsorship
Select Source International has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (2)
2023 (3)
2022 (2)
2020 (4)
Funding
Current Stage
Late StageCompany data provided by crunchbase