City of San José · 14 hours ago
Assistant To The City Manager (Unclassified)
San Jose, CA
Full-time
Onsite
Senior Level
$139K/yr - $216K/yr
6+ years expThe City of San José is seeking an Assistant to the City Manager to serve as an Operating Budget Coordinator within the Budget Office. This role will play a critical part in managing the City’s annual operating budget, ensuring accuracy in budget recommendations, and facilitating the development and adjustment processes.
Environmental ConsultingInnovation ManagementOffice AdministrationRecycling
No H1B
Responsibilities
Shares responsibility with another Assistant to the City Manager in facilitating operating budget development and adjustment processes, with anticipated oversight of all non-personnel expenditure budgeting
Manages and ensures accurate implementation of the General and Special Fund budget balancing strategy for each budgeting process, including the Proposed Budget, Adopted Budget, Mid-Year Budget Review, Year-End Clean-up Actions, and Annual Report
Leverages the analytical and reporting functionality of the Hyperion budgeting platform to improve budgeting processes, monitoring and outcomes, and conducts regular training of departmental staff
Working collaboratively with City departments and Budget Office senior leadership, solves complex operating budget issues, mindful that competent and quick resolutions positively impact service delivery to the community
Coordinates memorandum review activities and provides staff support for budget/fiscal implications for all City Council memoranda
Monitors economically-sensitive information affecting various City funds
Effectively supervises and motivates a team of Budget Office staff to ensure timely and accurate completion of assignments
Ensures alignment of the budget with City Council priorities, policies, and budget principles and City Manager directives and budget guidelines
Authors, reviews, and edits budget documents, reports, memoranda and briefing materials
Studies City organizations, operations and services to make recommendations to improve quality and effectiveness of service delivery
Resolves and facilitates major issues which are confidential, controversial or of major significance to the organization
Represents the Budget Office or City Manager’s Office as assigned at public events including community groups, City Council sessions, and Committee meetings
Qualification
Required
A Bachelor's degree from an accredited college or university in public administration, business administration, or a discipline related to the business performed by the department
six (6) years management and/or administrative experience in government or private business/industry
A Master's degree is preferred and may be substituted for one (1) year of the required experience
This position requires a disclosure of outside investments, real property interest, income, and business positions
You must complete and file an 'Assuming Office Form 700' with the City Clerk's Office within the first 30 days of employment with the office
Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations
Knowledge of the theory, principles and practices of governmental budgeting and finance as well as supervision and personnel management
Understands the relationship of budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements
Acts to align own unit's goals with the strategic direction of the organization; defines tasks and milestones to achieve objectives, while ensuring the optimal use of resources to meet those objectives
Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome
Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance
Ensures support for projects and implements agency goals and strategic objectives
Completes quality work assignments in a timely and efficient manner, fulfills responsibilities and maintains confidentiality as appropriate
Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts
Evaluates priorities to ensure the 'true' top priorities are handled satisfactorily; sets clear goals for the employees and the work unit
Company
City of San José
From its founding in 1777 as California's first city, San José has been a leader driven by its spirit of innovation.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$0.68MKey Investors
Toyota Mobility FoundationCalifornia State Coastal Conservancy
2024-08-01Grant· $0.26M
2023-06-28Grant· $0.42M
Leadership Team
Dr. Marcelo Peredo
Chief Information Security Officer
Ed Kim
Deputy Chief Information Officer
Recent News
2025-12-17
2025-11-19
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