Hotel Bennett · 3 weeks ago
Engineering Admin. Assistant
Charleston, SC
Full-time
Onsite
New Grad, Entry Level
0+ years expHotel Bennett is seeking an Engineering Admin. Assistant to support the Director of Engineering. The role involves performing accounting procedures, managing files, entering data, ordering supplies, and scheduling appointments, while maintaining a positive work environment.
Hospitality
Responsibilities
The Administrative Assistant will be the principal user of the Computerized Maintenance Management Software (CMMS) by entering and tracking work orders, printing preventive maintenance (PM) schedules, maintaining equipment record database, and purchasing and tracking inventory
Prepares departmental payroll; maintains staff training records, manuals, and personnel files; and records the minutes of staff meetings
The Administrative Assistant is responsible for Nuvola, purchase orders, vendor paperwork, filing, invoicing and project tracking
Maintains organized records of equipment manuals and drawings. Performs field verifications of database records. Ensures compliance with organization’s accounting procedures for purchase orders, invoices, expense reports, budget estimates and all other related items
Schedules appointments for Director of Engineering as well as arranges travel schedule and reservations
Reads and routes incoming mail; prepares outgoing mail. Composes and types routine correspondence and statistical reports plus files correspondence and other records with high level of organization
Answers calls and provides information to callers or routes call to appropriate official and places outgoing calls
Greets visitors, ascertains nature of business, and conducts visitors to Director of Engineering, Engineering Supervisor, or appropriate person
Works scheduled shifts, reports to work on time, and complies with hotel's dress code. Follows and supports the Mission Statement and Core Values
Qualification
Required
Associate degree or equivalent from two-year College or technical school; and six months to one year of related experience and/or training; or equivalent combination of education and experience
Working knowledge of Microsoft Word, Excel, PowerPoint and Outlook
Able to locate blueprints and documents such as safety rules, operating and maintenance instructions, and procedure manuals
Able to write routine reports and correspondence
Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
Able to compute rate, ratio, and percent and to draw and interpret bar graphs
Able to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
Able to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
Company
Hotel Bennett
Hotel Bennett, the South's grandest new hotel, overlooks Charleston's iconic and historic Marion Square.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase