City of Boynton Beach, Economic Development · 16 hours ago
Office Assistant
Boynton Beach, FL
Part-time
Onsite
New Grad, Entry Level
0+ years expThe City of Boynton Beach, Florida, is seeking an Office Assistant to perform clerical duties and provide general office support. The role involves data entry, recordkeeping, cash handling, and customer service in a municipal office setting.
GovernmentInformation ServicesLifestyleNon ProfitOnline Portals
Responsibilities
Answers telephone lines and greets the general public; directs incoming calls to appropriate staff and takes messages; responds to routine inquiries regarding department and/or City operations; provides general assistance as needed
Schedules appointments and meetings and performs routine clerical tasks as directed; types correspondence, memos, and reports
Receives and processes various inquiries and work orders
Establishes automated records, files and lists; queries records and reports; prints reports, forms and records; performs data entry work and creates computer spreadsheets and data reports; summarizes, tabulates and/or prepares lists, reports, spreadsheets, work orders, and charts relating to department operations and activities
Completes, types, and/or processes various forms and records such as cash receipts forms, invoices, purchase requisitions, inventory lists, work requests, work tickets, order forms, and others
Assists and prepares payroll; maintains office logs and records
Orders supplies and prepares purchase orders
Maintains office records and files; prepares records for storage; dispositions records and files
Uses standard office equipment including telephone, computer, typewriter, copier, and; may operate a two-way radio
Assists office staff with special projects as directed
Performs other related duties as required
Qualification
Required
High school diploma or valid equivalent
Six (6) months of previous experience and/or training involving clerical and general office work
Effectively communicates with supervisor, employees, other departments, contractors, engineers, companies, vendors, outside agencies, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems
Accurately and expeditiously receives and delivers messages and information to the appropriate individuals
Ability to prepare accurate and thorough written records and reports
Ability to understand and follow oral and written instructions and to complete assigned tasks with minimal supervisory direction
Ability to understand and quickly and accurately follow brief oral and written instructions on moderately complex matters
Ability to establish and maintain harmonious working relationships with supervisor, customers, other employees, other departments, other governmental and regulatory agencies, and the general public as needed
Knowledge of administrative policies & procedures
Ability to provide high quality customer service
Demonstrative ability to evaluate issues and recommend reasonable solutions
Ability to accurately, effectively, and respectfully communicate digitally, orally, and in writing
Ability to accurately perform general and specific clerical and administrative functions
Ability to multitask and manage a varied workload
Ability to operate computers utilizing Microsoft Office programs
Ability to establish and maintain effective and harmonious working relationship with all persons interacted with during the performance of duties
Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 pounds)
Tasks may involve extended periods of time at a keyboard or work station
Tasks require the ability to perceive and discriminate visual cues or signals
Some tasks require the ability to communicate orally
Essential functions are regularly performed without exposure to adverse environmental conditions
Company
City of Boynton Beach, Economic Development
The City of Boynton Beach Economic Development Division is dedicated to building a thriving local economy by attracting investment, supporting our business community, and empowering entrepreneurs.
201-500 employees
Funding
Current Stage
Growth StageRecent News
2024-11-13
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